Administrative Assistant I

This recruitment is being conducted to fill current full-time Administrative Assistant I vacancies in various County departments, including our general government departments and healthcare departments. This recruitment will also establish an eligible list which may be used to fill future vacancies. Current vacancies are being filled by the Public Works - Solid Waste Division and Public Health Services. Additionally, departments may use the first certification as a Department Promotional opportunity.

Pre-Employment Background
:
Potential new hires into this classification are required to successfully pass a pre-employment background investigation as a condition of employment. Final appointment cannot be made unless the eligible has successfully completed the background process.
Pre-Employment Drug Screening
:
Depending on hiring department, candidates may be required to successfully pass a pre-employment drug screening. Final appointment cannot be made unless the eligible has passed the drug screen. The County pays for the initial drug screen. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline.

NOTE:
All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail.

Coordinates a program within the department; oversees the daily operation of the program, may develop programs, participate in grant preparation and coordinate staff development and training programs.

Confers with representatives of other County departments and other agencies on administrative, budgetary, management, personnel and purchasing issues.

May serve as department liaison to the public. Provides and explains complex regulations and policies; works with client to resolve problems of facilitate processes.

May coordinate purchasing activities and/or personnel transactions of the department.

Researches and analyzes department policies, laws, procedures and other administrative matters; determines their impact upon the department's operations; prepares narrative, graphic and statistical reports; recommends alternative methods, policies and procedures.

Assists in preparing and administering the department budget; gathers, organizes tabulates and analyzes budgetary data; assists in directing fiscal control programs.

Provides administrative support to department management; prepares correspondence and reports.

May supervise or direct subordinate staff as assigned.

Education: Graduation from an accredited four year college or university with major course work in public or business administration, personnel management or a closely related field.

Experience: One year of experience in budgetary, systems, financial, personnel or other administrative analytical work.

Substitution: Additional-qualifying experience may be substituted for required education on a year-for-year basis to a maximum of four years.

Principles, practices, methods and techniques of public administration and management including organization, budgeting, purchasing and personnel administration; methods and techniques of organizing work efficiently; basic statistics and graphics.

Gather and analyze data; organize and write reports; read, understand, interpret and apply pertinent rules and regulations; express oneself clearly and concisely, both orally and in writing; establish and maintain effective working relationships with others; present oneself professionally.

San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.

San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org).

Accommodations for those covered by the Americans with Disabilities Act (ADA):

San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.

Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021.

Health Insurance: San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees…