Commercial Admin Assistant

Commercial Administrative Assistant What You’ll Earn

$25–$29 per hour DOE

• Performance‑based bonus opportunities
• 100% company‑paid employee health insurance
• Dental, vision, and life insurance
• 401(k) with company match
• Paid holidays and PTO
• Ongoing training and professional development
• Opportunities for advancement and career growth
• Stable, year‑round employment with a growing company

As a key member of our Commercial Team, you’ll help support the daily operations of our Operations Manager, Operations Coordinator, Estimators, Field Staff, and Leadership Team.

• Prepare and issue down payment invoices according to contract requirements
• Generate progress billings, partial invoices, and final invoices for commercial electrical projects
• Verify billing accuracy by coordinating with Operations and Estimating teams
• Track project documentation and maintain organized records
• Support project startup and closeout activities

• Serve as a primary contact for customers, contractors, and team members regarding billing and project documentation
• Assist with resolving administrative and billing‑related issues quickly and professionally
• Help ensure projects stay organized, compliant, and on track

• Prepare and distribute Certificates of Insurance (COIs), lien waivers, W‑9s, subcontractor agreements, and project contracts
• Follow up with vendors and subcontractors for compliance documentation
• Maintain accurate project and billing files

• Manage incoming and outgoing mail, packages, and deliveries
• Coordinate shipping and courier services
• Monitor and maintain office supply inventory
• Scan, organize, and distribute documents
• Provide administrative support across departments as needed

• Compile reports related to project progress, billing status, revenue tracking, and departmental performance
• Assist leadership in monitoring key commercial metrics and project trends
• Help provide the information needed to make smart business decisions

• Serve as a Notary Public for company and project‑related documents when required
• Ensure all notarizations are completed accurately and in compliance with applicable regulations

We’re looking for someone who takes pride in being dependable, organized, and detail‑oriented. You may be a great fit if you have:

• Administrative, billing, project coordination, or office management experience
• Experience in construction, electrical, service, or commercial contracting environments (preferred)
• Exceptional organizational and multitasking skills
• Strong attention to detail and accuracy
• Excellent communication and customer service abilities
• Proficiency with Microsoft Office and business software systems
• The ability to prioritize tasks and adapt in a fast‑paced environment
• A positive attitude, professional demeanor, and strong work ethic
• Notary Public certification (preferred) or willingness to obtain certification