Lab Administrative Manager

The Lab Administrative Manager provides executive level administrative support to the Salk Cancer Center (SSC) Director and their affiliated lab group, including lab scheduling, correspondence, management, and general administrative assistance. Manages and administers program activities for the Salk Cancer Center which includes roughly 30 faculty members and the associated large NIH grant. Uses initiative, resourcefulness, and good judgment to handle a wide variety of administrative and support duties such as project management, maintaining filing systems, processing paperwork, composing correspondence and coordinating meetings and travel arrangements.

Serves as liaison to administrative units (Research Accounting, Finance, Payroll, Human Resources, IT, etc.). This role works both independently and as a team member. With limited guidance, prioritizes and executes responsibilities, applies experience & judgment to make decisions or resolve complex issues beyond the scope of defined standard protocols. May provide some assistance/and or guidance to lower-ranked administrative support staff.

The Salk Institute is an internationally renowned research institution that valuesall members of our scientific community. We seek bold and interactive leaders passionate about exploring new frontiers in science. Our collaborative community embraces perspectives across discipline, professional acumen, and unique life experiences, fostering innovation, and a sense of belonging. Together, we strive to improve the wellbeing of humanity through groundbreaking research.

Founded by Jonas Salk, developer of the first safe and effective polio vaccine, the Institute is an independent, nonprofit research organization and architectural landmark: small by choice, intimate by nature, and fearless in the face of any challenge. Salk's vibrant community has many talented individuals from varied backgrounds, each playing a crucial role in driving our mission forward. Fromvisionary leaders to dedicated administrators and brilliantfaculty members , the Institute is united by a shared passion for scientific exploration and innovation.

This position is responsible for assisting the SCC (“Salk Cancer Center”) Director and Associate Director of Research Administration (“AD-Res Admin”) with administrative management of SCC activities and plays a key functional role in the 5-year renewal application process, annual progress reports, and financial management and tracking of the NCI P30 Cancer Center Support Grant (“CCSG”). The SCC Admin ensures appropriate administrative and financial management of the CCSG and institutional research training grants, as well as various other Cancer Center components.

Working closely with the SCC Director, Associate Director of Research Administration, and Senior Leadership, the SCC Admin will support collaborative growth opportunities in cancer research by coordinating and facilitating collaborative programmatic federal applications. The SCC Admin will participate in all SCC events, including scientific meetings, retreats, external and internal advisory board meetings.

The SCC Admin is responsible for tracking and reporting post- award aspects of the grant to facilitate budget planning, analysis, and financial oversight for CCSG-supported programs such as shared resource cores, pilot grants, and developmental efforts.

With direction from SCC Director and Executive Director, the SCC Admin is responsible for the administrative, fiscal, and operational management of the Center.

Duties include:

• Tracks CCSG support for services, supplies, and salaries to all CCSG members and personnel, submitting finance and research accounting forms on a weekly basis for Cancer Center
• Attend weekly Salk Cancer Center (SCC) Administration meetings and record minutes to be preserved for NIH record-keeping.
• Attend all monthly SCC Executive Committee meetings and quarterly SCC Research Program meetings, record minutes to be distributed to all attendees
• Assist with planning annual External Advisory Board meeting, coordinate all…