Executive Assistant Job in Chesterfield, MO

Executive Assistant

We are looking for a highly organized executive assistant to support leadership in a fast-paced contract position based in Chesterfield, Missouri. This role will serve as a key partner in keeping daily operations running smoothly by managing schedules, coordinating logistics, and handling a wide range of administrative tasks. The ideal candidate brings sound judgment, attention to detail, and the ability to work with confidential information while creating a positive experience for executives and visitors alike.

Responsibilities:

• Oversee complex executive calendars, arrange appointments, and help prioritize meeting schedules to support day-to-day leadership activities.
• Organize meeting details from start to finish, including securing space, confirming attendance, and coordinating meal service when needed.
• Complete and submit expense documentation with a high level of accuracy and within required time frames.
• Monitor office supply levels, place orders proactively, and help maintain an organized workplace inventory.
• Welcome guests and business visitors courteously, ensuring a positive and well-coordinated office experience.
• Arrange business travel and prepare clear itineraries that align with executive schedules and trip requirements.
• Create and edit emails, reports, and other administrative documents with strong attention to tone, format, and detail.
• Provide broad administrative support to the leadership team and contribute to special assignments as business needs arise.