Administrative Assistant, Federal Programs and Elementary Learning Support

Administrative Assistant, Federal Programs & Elementary Learning Support

The Camdenton R-III School District is seeking a dedicated individual to coordinate matters essential to the efficiency and effectiveness of the Office of Federal Programs and Elementary Learning and Assessment.

Qualifications:

High School Diploma required but college degree preferred. Minimum of 23 years of administrative or clerical experience. Pass all background checks and screenings.

Preferred qualifications:

Familiarity with Missouri DESE reporting systems and federal programs (Title I, II, III, IV, etc.). Experience with ePeGS, Infinite Campus, and SISFIN. Background in school district finance, grant management, or auditing.

General Requirements:
Faculty / Support Staff Expectations

Reports To:

Director of Learning and Assessment

Essential Functions and

Key Responsibilities:

• Strong understanding of compliance-driven work and the ability to interpret complex grant regulations.
• Highly detail-oriented with a mastery of recordkeeping, database systems, and "audit-ready" documentation.
• Ability to work independently, prioritize multiple high-stakes projects, and meet strict deadlines.
• Ability to manage sensitive financial data and confidential student/staff information with absolute discretion.
• Strong problem-solving skills and the ability to work effectively across multiple district departments.
• Grant Lifecycle Management:
  Lead the preparation, submission, and maintenance of the ESEA Consolidated Application, ePeGS budget grids, Amendments, and Final Expenditure Reports (FER).
• Audit & Monitoring:
  Maintain comprehensive digital and physical records (including Time and Effort, Inventory logs, and Program evaluations) to ensure the district is prepared for Tiered Monitoring and compliance reviews.
• Special Program Coordination:
  Manage documentation for Title I School wide programs, Equitable Services for private schools, and Parent/Family Engagement requirements.
• Data Management:
  Assist in the collection and reporting of student and program data for state/federal outcome evaluations.
• Financial Oversight:
  Process purchase orders and requisitions, reconciling all grant spending with approved budgets to ensure allowable use of funds and timely spending (minimizing carryover).
• Expenditure Tracking:
  Maintain detailed tracking spreadsheets for all grants, including contracts, service agreements, vendor documentation, and grant-funded payroll/stipends.
• Project Logistics:
  Manage departmental calendars, project timelines, and strict compliance deadlines.
• Meeting Facilitation:
  Schedule meetings and prepare professional agendas, materials, and draft correspondence/reports.
• Stakeholder Relations:
  Serve as a professional liaison between district buildings, staff, and external agencies while maintaining strict confidentiality (FERPA).
• Other Duties:
  Performs other appropriate duties as assigned.

Evaluation:
Performance of this job will be evaluated in accordance with provisions of the Board's Policy on Evaluation of Support Staff.

Terms of Employment 177 days; 12 to 15 hrs / week. Does not include a 30 minute lunch. Pay Range:
Starting at $15.53 / hr (credit for up to 7 years of relevant experience or $17.53 / hr) No benefits