Administrative Assistant, Federal Programs and Elementary Learning Support

Administrative Assistant, Federal Programs and Elementary Learning Support

• Date Posted: 8/3/2026

Administrative Assistant, Federal Programs & Elementary Learning Support

The Camdenton R-III School District is seeking a dedicated individual to Coordinate matters essential to the efficiency and effectiveness of the Office of Federal Programs and Elementary Learning and Assessment.

• High School Diploma required but college degree preferred.
• Minimum of 2-3 years of administrative or clerical experience.
• Pass all background checks and screenings.

• Familiarity with Missouri DESE reporting systems and federal programs (Title I, II, III, IV, etc.).
• Experience with ePeGS, Infinite Campus, and SISFIN.
• Background in school district finance, grant management, or auditing.

Director of Learning and Assessment

• Strong understanding of compliance-driven work and the ability to interpret complex grant regulations.
• Highly detail-oriented with a mastery of recordkeeping, database systems, and "audit-ready" documentation.
• Ability to work independently, prioritize multiple high-stakes projects, and meet strict deadlines.
• Ability to manage sensitive financial data and confidential student/staff information with absolute discretion.
• Strong problem-solving skills and the ability to work effectively across multiple district departments.
• Grant Lifecycle Management:
  Lead the preparation, submission, and maintenance of the ESEA Consolidated Application, ePeGS budget grids, Amendments, and Final Expenditure Reports (FER).
• Audit & Monitoring:
  Maintain comprehensive digital and physical records (including Time and Effort, Inventory logs, and Program evaluations) to ensure the district is prepared for Tiered Monitoring and compliance reviews.
• Special Program Coordination:
  Manage documentation for Title I School wide programs, Equitable Services for private schools, and Parent/Family Engagement requirements.
• Data Management:
  Assist in the collection and reporting of student and program data for state/federal outcome evaluations.
• Financial Oversight:
  Process purchase orders and requisitions, reconciling all grant spending with approved budgets to ensure allowable use of funds and timely spending (minimizing carryover).
• Expenditure Tracking:
  Maintain detailed tracking spreadsheets for all grants, including contracts, service agreements, vendor documentation, and grant-funded payroll/stipends.
• Project Logistics:
  Manage departmental calendars, project timelines, and strict compliance deadlines.
• Meeting Facilitation:
  Schedule meetings and prepare professional agendas, materials, and draft correspondence/reports.
• Stakeholder Relations:
  Serve as a professional liaison between district buildings, staff, and external agencies while maintaining strict confidentiality (FERPA).
• Other Duties:
  Performs other appropriate duties as assigned.

Performance of this job will be evaluated in accordance with provisions of the Board's Policy on Evaluation of Support Staff.

• 177 days; 12 to 15 hrs / week. Does not include a 30 minute lunch.
• Pay Range:
  Starting at $15.53 / hr (credit for up to 7 years of relevant experience or $17.53 / hr)

Postings current as of 8/5/2026 7:24:33 AM CST.

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