Administrative Program Coordinator

Job Description

High Expectations supports schools across the country to increase academic outcomes through increased family engagement. Our small team of four works tirelessly to build the capacity of teachers and families to partner in ways that lead to trusting relationships and strong home-school partnerships.

We are looking for an individual who will use their strong administrative skills to support the vision of this organization. We are looking for someone who likes working independently, has keen organizational and time management skills, and doesn’t mind working hard. This position requires you to work some evenings and weekends and travel 10-15% of the time.

• Maintain Executive Director’s calendar
• Schedule client meetings and trainings
• Track program deliverables and deadlines

• Draft and proofread emails, program templates, handouts, and program materials
• Create recruitment and outreach flyers and other materials for meetings, events and trainings
• Take, organize and maintain client meeting notes and deliverables
• Collect program evaluations and generate summaries

• Create Excel documents to track program deliverables and client progress

• Manage office operations (equipment, organization, supplies, etc.)
• Create, organize and manage client program documents in Google Drive
• Manage and order program materials and supplies
• Track and coordinate tasks in Asana
• Track participant registration and attendance
• Prepare, pack and ship/deliver program materials for meetings and trainings
• Tailor training program overviews, PowerPoint presentations, agendas and handouts
• Fill Comprehension Box orders

• Coordinate all aspects of meetings and trainings (facilities, scheduling, materials, decorations, registration, reminders, set-up, clean-up, etc.)
• Assist Executive Director and facilitators in preparing for professional development
• Arrange and coordinate travel for High Expectations team

High Expectations strengthens the capacity of families and school staff to cultivate relationships and partner to support student learning because when families and school staff engage as equals, students do better in school. Check out our website for more details!