Chief of Staff: Operations and Special Projects

Job Details

Location:

Bay Area, CA 94611

Salary Range: $90,000.00 - $

Cardea Health is a non-profit organization dedicated to providing compassionate health care to marginalized populations.

Our mission is to create and support programs that protect the health and autonomy of vulnerable individuals and promote equity and social justice to improve the well-being of our entire community. Compassionate care for vulnerable populations.

Cardea is dedicated to creating a workplace that celebrates diversity and actively seeks to include underrepresented communities. We believe that diversity drives innovation and fosters a more dynamic, inclusive, and productive work environment. We value unique perspectives, experiences, and talents, and we are committed to providing equitable opportunities for growth and advancement. Join us in building a team that reflects the rich diversity of our society and let's make a positive impact together.

• Compassion:
  Big heart, steady presence
• Accountability:
  We own it: the work, the follow-through, the impact.
• Respect:
  We assume good intent and keep it real
• Engagement:
  We lean in and figure it out together.
• Support:
  We’ve got each other across roles, teams, and sites. These values guide how we care for residents, collaborate with colleagues, and represent Cardea Health in the community.

Multisite/Hybrid. This is a multisite position based in the Bay Area. Team members in these roles split their time across our sites in the SF Bay Area. It requires travel to different sites and can work remotely at the discretion of the CEO. In-person work may take place at any of our Bay Area locations, depending on team needs, client services, or program priorities.

Hybrid roles are designed to support flexibility while maintaining strong, mission-driven connections across teams and sites. The frequency of in-person work varies by week depending on the needs of our programs.

The Chief of Staff:
Operations and Special Projects serves as a key operational partner to the CEO and executive team. This role is responsible for coordinating executive operations, overseeing administrative and technology functions, supporting organizational infrastructure, and leading special projects that advance Cardea Health's mission and organizational goals. The Chief of Staff acts as a central point of coordination for executive priorities and cross-functional initiatives, helping identify operational gaps, improve processes, and ensure teams have the resources and support needed to succeed.

This position oversees the Executive Assistant team and IT functions, supports board administration and governance activities, oversees the organizational scheduling and timekeeping processes, and helps ensure new programs, sites, and initiatives have the operational support needed for success. The ideal candidate is highly organized, proactive, resourceful, and comfortable balancing multiple priorities in a fast-paced environment. They are a strong problem solver who enjoys building systems, coordinating across teams, managing projects, and turning ideas into action.

This role is ideal for someone who thrives on creating structure, improving organizational effectiveness, and helping teams operate efficiently and collaboratively.

• Coordinate executive priorities and organizational initiatives on behalf of the CEO, ensuring projects, deliverables, and follow-up items are completed effectively and on time
• Identify operational gaps, inefficiencies, and administrative needs across the organization and develop practical solutions to improve effectiveness and support organizational growth
• Lead and support high-priority projects and special initiatives, coordinating stakeholders, timelines, resources, and communications to ensure successful implementation
• Support operational planning and readiness for new programs, sites, and organizational initiatives by ensuring appropriate administrative, technology, communication, and logistical infrastructure is in place
• Serve as a key point of coordination between executive leadership, departments,…