College of Science Administrative Support (ASC I

College of Science Administrative Support (ASC I)

Job no: 560679
Work type:
Staff

Location:

East Bay
Categories:
Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Salary and Benefits

PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,047.00 per month to $5,032.00 permonth (Step 1 to Step 12).

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

Cal State East Bay s beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online.

Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

Please Note:
Review of applications will begin on August 26, 2026.

Under general direction of the Associate Dean for Student Equity and Success, this position is responsible for coordination of the full scope of activities performed by the STEM LAB and the College of Science Student Service Center as well as providing ancillary support to the College and leading special projects. Anticipates problems, institutes measures to prevent occurrence and resolves problems as they arise.

Responsibilities include:

STEM LAB payroll; hiring student assistants, monitoring and approving student hours in Peoplesoft; overseeing STEM LAB budget and purchasing; assisting with the LA schedule; handle advisor calendars and answering student queries; room scheduling; event coordinating; college curriculum support; webpage, communication, and social media coordination and development. Provides historical and operational continuity for these units.

Responsibilities

STEM LAB Office Coordination

• This position provides office and operational support for the College of Science’s STEM LAB.
• This position oversees the day-to-day operational needs of the STEM LAB as well as identifying, implementing, and supporting short- and long-term projects in support of the STEM LAB’s mission.
• Activities and projects often involve the STEM LAB and the SSC Office and therefore require skillful coordinating and collaboration.
• Assist with the facilitating the evaluation, hiring, and employment of Learning Assistants (LA) via schedule maintenance for multiple faculty (interviewers), staff (interviewers), and students (candidates) for interviews and for availability for LA slots based on complex schedule review.
• Processes student employment action forms, verifies students are enrolled in minimal units for employment, reports employment data to the budget office.
• Maintains records for student assistants employed by the STEM LAB.
• Track, and reconcile STEM LAB budget, including multiple funding sources including Federal Work Study, LAEP, and grants. Manage purchasing of incidentals and promotional materials.
• Assist with planning and implementation of LA and TA orientations via managing all logistical arrangements including collaboration with faculty and staff presenters, e-set up, food, and inclusion of mandatory union representation.
• Develop and provide communication for the STEM LAB, e.g. how-to guides, weekly reminders to complete timesheets, post internship/job opportunities, etc.
• Represent the STEM LAB at events such as Welcome Day, Preview Day, etc. Note that the STEM LAB reserves a table separate from other entities within the College of Science (e.g. Student Service Center, Academic Departments, College Office).
• Greets and directs all visitors, faculty, staff, and students in the Student Services Center as needed.
• Frequently answers inquiries from students, university personnel, and the general public and directs visitors to other offices on campus.

CSCI Student Service Center Office Coordination

• This position provides all office and operational support for the Student Service Center advising team.
• The position oversees the day-to-day operational needs of the Center as well as identifying, implementing, and supporting short and long term projects in support of the SSC’s…