Senior Executive Assistant

• Serve as a key partner to the Chief Business Officer by proactively managing a complex calendar and protecting executive time
• Prepare the executive for meetings, travel, and engagements by anticipating needs and planning details
• Lead domestic and international travel, executive meetings, board engagements, customer events, offsites, and other high-profile engagements
• Own end-to-end logistics for meetings and engagements, including agendas, attendees, venues, technology, materials, run-of-show, and follow-up
• Manage rapidly changing priorities with composure, sound judgment, and attention to detail
• Balance competing requests and determine where executive support creates the greatest impact
• Act as a trusted point of contact for executive leadership, board members, customers, partners, and other stakeholders
• Handle highly confidential information with integrity, maturity, and discretion
• Partner with the Executive Assistant community to share best practices and foster operational excellence
• Identify opportunities to simplify processes, improve workflows, and increase executive-office effectiveness

• Bachelor's degree or equivalent professional experience
• 10+ years of experience supporting C-level or senior executives in a fast-paced, global organization
• Experience managing highly complex calendars, international travel, executive communications, and confidential information
• Ability to support executives where priorities change rapidly and flawless execution is expected
• Exceptional anticipation, organization, problem-solving, judgment, discretion, and attention to detail
• Strong relationship-building skills and polished executive presence
• Excellent written and verbal communication skills
• Proficiency in Google Workspace, Slack, Zoom, and other productivity tools
• Strong follow-through, accountability, ownership, resilience, flexibility, and professionalism under pressure
• Hospitality and service mindset
• Preferred: experience supporting a CEO, CBO, or other C-level executive in technology, media, finance, or another fast-paced global organization
• Preferred: experience coordinating executive meetings, board interactions, customer engagements, and international travel
• Preferred: experience mentoring or supporting other Executive Assistants and contributing to operational excellence

Demonstrates expertise in managing complex executive calendars, coordinating high-profile engagements, and maintaining confidentiality while supporting C-level executives. Exhibits strong organizational, communication, and problem-solving skills to enhance executive effectiveness in a fast-paced environment.

• Calendar Management
• Executive Support
• International Travel Coordination
• Confidential Information Handling
• Relationship-Building

• Logistics Management
• Meeting Coordination
• Agenda Preparation
• Follow-Up Execution
• Process Improvement

• Attention to Detail
• Judgment
• Discretion
• Professionalism
• Resilience

• C-Level Support
• Global Organization
• Operational Excellence
• Hospitality Mindset
• Executive Presence

• Google Workspace
• Slack
• Zoom
• Productivity Tools