Clerk Typist - Police Area Station

POSITION SUMMARY

Incumbents in this position perform clerical support duties for the Area Desk, Detective Bureau, Property Room, and Prisoner Holdover. Examples of work include processing, maintaining, and filing police records and reports; data entry, including route mapping route information for patrol cars on duty; providing customer service that requires performing R.E.J.I.S (Regional Justice Information System) and M.U.L.E.S. (Missouri Uniform Law Enforcement System) searches;

preparing arrest register information and maintaining information on seized or recovered property.
This position may include contact with prisoners and requires regular punctual attendance in a 24-hour facility. Positions require shift, weekend and holiday assignments and some mandatory overtime assignments.

FUNCTIONS OF THE JOB

Essential Functions

• Receive evidence being turned into Laboratory by SLMPD Officers, Circuit Attorney Investigators, and Special Agents from FBI, DEA, ATF, Probation and Parole, and other Law Enforcement Agencies, including evidence left in overnight lockers when the lab is closed.
• Perform administrative duties in processing information for the unit.
• Maintains departmental files and retrieves information in response to inquiries.
• Types reports and correspondence for unit personnel; assists in servicing department personnel, other law enforcement agencies and the public with information requests.
• Scrutinize all evidence containers to ensure they have been packaged in strict compliance with ISO accreditation and laboratory standards and reviewed by Officers' supervisors.
• Reject unsuitable or improperly packaged evidence. Correct errors on evidence containers left in overnight lockers. Alert Administrative Supervisor of errors which cannot be corrected.
• Ensure "Requests for Analysis" forms are completed and contain sufficient detail for evidence that needs processing.
• Enter case information into the evidence and property tracking computer program (Justice Trax-LIMS). Complete evidence receipts, print out and attach barcodes to evidence containers, secure evidence in incoming evidence room, drying cabinets, refrigerators and freezers.
• Answer telephone and walk-in inquiries from Police Officers and agents of other law enforcement agencies by searching Justice Trax-LIMS, i-Results, case file folders, microfilm tapes, and other Laboratory logs, records, and ETU reports, and make copies as required. Direct inquiries to analysts when necessary.
• Receive subpoenas and telephone notifications for Court and Standby for Laboratory personnel - scan subpoenas into LIMS and ensure employees are properly notified.
• Scan all Laboratory reports and related documents.
• Shred all documents being purged.
• Prepare and transport evidence to Property Custody.
• Prepare and transport evidence to the Missouri State Highway Patrol Crime Laboratory.
• Keep the lobby stocked with supplies.

QUALIFICATION REQUIREMENTS

• Must meet the minimum screening requirements for certification to access the REJIS and MULES Criminal Justice Information Systems within 60 days of appointment. Applicants must maintain said certifications while employed by the City of St. Louis.

Knowledge:

• A high school diploma or General Educational Development (G.E.D.) certificate; plus two years of clerical/secretarial work experience
  OR
  other professional means of obtaining skills necessary to perform the duties of this position;
  OR
  , graduation from an accredited two year secretarial college/office assistant program;
  OR
  , an equivalent combination of education, training and experience.

Skills and Abilities:

• Skilled at dealing with problems involving multiple variables in varied situations including but not limited to applying complex rules and instructions in the application of departmental regulations.
• Proficient in processing information in database or spreadsheet applications and to calculate values and reconcile reports and statistical totals.
• Ability to develop the customer service skills necessary to build rapport with the