Event Program Coordinator

• Support Account Managers across a portfolio of third-party events across North America
• Maintain event schedules, workback plans, task lists, status trackers and planning documentation
• Schedule meetings, prepare agendas, capture notes and action items, and distribute recaps
• Maintain event information in project-management, communication and document-sharing systems
• Create, organize and quality-check event briefs, staffing documents, registration materials, onsite schedules, Know Before You Go guides and post-event documentation
• Monitor milestones, asset deadlines, approvals and dependencies; flag missing information and schedule risks
• Coordinate logistics with conference organizers, venues, show-service providers, exhibit partners, merchandise vendors and other external partners
• Support ordering, tracking and delivery of booth materials, signage, promotional items, supplies and event assets
• Assist with registration logistics, attendee lists, badge assignments, staffing schedules, meeting calendars and onsite access
• Support vendor quote collection, purchase records, invoice backup and budget tracking
• Assist with lead-capture readiness, access coordination, data quality checks and post-event lead-processing documentation
• Maintain organized files, naming conventions, version control and reusable documentation
• Support onsite event execution including setup, registration, staff coordination, materials management, schedule monitoring, issue tracking and teardown
• Capture onsite observations, customer feedback, open issues and lessons learned
• Support post-event closeout, shipment or inventory follow-up, budget reconciliation, reporting inputs and action-item tracking
• Follow established approval paths and escalation procedures
• Identify repeatable tasks, templates and process efficiencies
• Represent Augeo Experience professionally with clients, partners, vendors and event attendees

• Bachelor’s degree or equivalent relevant experience
• Experience in event planning, account coordination, project coordination, marketing, trade shows or a related field is preferred
• Ability to manage multiple concurrent assignments and reprioritize as deadlines change
• Exceptional organization, follow-through and attention to detail
• Strong written communication skills
• Professional verbal communication and a high level of client and customer service
• Proactive working style with judgment to surface risks, missing inputs and conflicting deadlines early
• Comfort taking direction from multiple Account Managers and collaborating with specialized internal and external partners
• Resourcefulness and willingness to learn new systems, terminology and workflows
• Ability to work successfully in a written-first environment
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, One Drive, and collaborative project-management or file-sharing platforms such as Asana, Workfront, , SharePoint and Box
• Ability to maintain accuracy with attendee data, event details, budgets, vendors, assets and reporting inputs
• Flexibility, adaptability and a calm, solutions-oriented approach during onsite execution
• Willingness to travel and work extended hours during assigned event periods
• Must be based in California, Colorado, Florida, Georgia, Illinois, Kansas, Minnesota, Missouri, Nebraska, New York, Ohio, Oklahoma, South Carolina, Texas or Wisconsin
• Must be legally authorized to work in the United States; no visa sponsorship

Demonstrates expertise in event planning and project coordination, with a strong focus on organization, communication, and client service. Proficient in managing logistics, documentation, and vendor relationships to ensure successful event execution.

• Event Planning
• Project Coordination
• Microsoft Office Suite
• Client Service
• Attention to Detail

• Event Planning
• Project Coordination
• Budget Tracking
• Data Quality Checks
• Logistics Coordination
• Documentation Management
• Lead-Capture Readiness
• Onsite Event Execution
• Task Management
• Vendor Coordination

• Exceptional Organization
• Strong Written Communication
• Professional Verbal Communication
• Proactive Working Style
• Resourcefulness

• Event Management
• Account Coordination
• Trade Shows
• Marketing
• Client Relations

• Microsoft Word
• Microsoft Excel
• Microsoft Power Point
• Microsoft Outlook
• One Drive
• Asana
• Workfront
• Share Point
• Box