Senior Office Assistant

THE POSITION

Under general supervision of an administrator or supervisor, performs specialized and complex clerical work and is typically responsible for a functional unit of activity.

Two 12 month/40 hours per week positions. Salary placement will be on Range 20 of the CSEA Salary Schedule. Initial salary placement for new employees is customarily at step 1 ($4,173.21 per month) of this salary range.

Some positions in this classification require the ability to speak, read, and write a second language in addition to English, and may require bilingual proficiency for which selective certification may apply (Education Code 45277).

This recruitment is open to the public. An eligibility list will be established to fill vacancies for full time, part time, evening, summer, and substitute positions throughout the duration of the eligibility list. Eligibility lists typically last for twelve months. Vacant positions are filled from the top three ranks. Pursuant to PC Rule 6.2.10, the eligibility list established for this recruitment may be used for another related classification at the same or lower salary.

Answers to the supplemental questions must be submitted with your application. Proof of your highest obtained education must be submitted by the final test part. You may upload the documents to your online application (in the "Attachments" section) or fax them to Silvia Lagunas at .

The classification specification does not describe all duties performed by all incumbents within the class. This summary provides examples of typical tasks performed in this class.

• Retrieves, copies, compiles, collates, laminates, distributes, and shreds various documents and materials.
• Files digital/paper documents and creates digital/paper file folders.
• Performs specialized clerical work involving fact finding, analysis, and independent judgment on a variety of materials.
• Operates various office machines such as photocopiers, scanners, fax machines, voicemail systems, and personal computers
• Locates sources of information, devises forms to compile data, and determines proper format for completed reports.
• Orders, receives, sorts, distributes, and maintains inventory of supplies and materials.
• Prepares correspondence, memos, reports, requisitions, work orders, and other related materials from verbal or written instructions.
• Opens, time‑stamps, and distributes office mail.
• Manages calendars and arranges appointments.
• Operates software systems to input data and generate reports.
• Communicates via email, phone, or in person with members of the public, employees, and other individuals providing answers to questions, disseminating or explaining information, receiving information, and addressing complaints.
• Stuffs, sorts, and prepares outgoing mail for pickup.
• Schedules and makes reservations for meetings, workshops, and events.
• Provides information regarding District policies, rules and regulations, and operational procedures.

• May assist in enrolling and registering students, and filling out paperwork.
• May count and collect money, receive and record fees, and prepare receipts and deposit slips.
• May process reimbursements.
• May administer routine first aid to students and staff.
• May dispense medication according to physician instructions and District policy.
• May provide written and oral translation for non-English speaking individuals.
• Performs other related duties as directed.

An Adult School Office Manager performs secretarial and clerical duties by managing and organizing activities at an Adult School campus, and supervises office staff.

A Senior Office Assistant performs specialized…