Executive Assistant, Office President

# Executive Assistant, Office of the President (3655)
Hot Job Los Angeles
- Sylmar, CA 91342## Overview Salary Range $25.45 - $33.65 Hourly Position Type Full Time Job Shift Day Education  Level4 Year Degree

Travel Percentage Negligible Category Admin
- Clerical## Description
*
* Summary:

** Reporting to the President, the Executive Assistant facilitates the effective and efficient administration of the Office of the President.  This position acts as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President.  The Executive Assistant also acts as a liaison to the CHF Board of Directors.  The Executive Assistant represents the Executive Team, Departments, and CHF with excellence, professionalism, and integrity.  

The position facilitates teamwork and effective communication between CHF locations and employees.
** Direct Reports:
** Receptionist
* * Relates Closely With:
** Executive Team;
Senior Leadership Team, Board Members;
Donors;
Administrative Assistant Team
*
* Essential Duties & Responsibilities:

*** Complete a broad variety of administrative tasks for the President, including managing appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, both domestic and international, creating trip itineraries and meeting agendas; and compiling documents for travel-related meetings.
* Plan, coordinate, and ensure the President's schedules are followed and respected.  Provide  gatekeeper  and  gateway  role, creating win-win situations for direct access to the President.
* Work closely and effectively with the President to keep them well informed of upcoming commitments and responsibilities and follow up as needed.  Acts as a  barometer,  having a sense for the issues taking place in the environment and keeping the President updated.
* Assist the Executive Team with managing their weekly meeting schedule, supporting on- and off-site meetings and retreats, coordinating meeting agendas, and attending all meetings and retreats in a support capacity.
* Communicate directly and on behalf of the President with Board members, donors, CHF staff, and others, on matters related to the President's initiatives.  Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature.  Determines appropriate course of action, referral, or response.
* Maintain organized access to key documents, reports, and presentations for the President; prepare briefing materials and background research for meetings and engagements.
* Follow up on contacts made by the President and support the cultivation of those ongoing relationships.  Ensures all data is updated in Salesforce on a timely and accurate basis.
* Provide a bridge for smooth communication between the President and internal departments; demonstrate leadership to maintain credibility, trust, and support with other Executive Team members and staff.
* Serve as the President's administrative liaison to CHF's Board of Directors, maintaining discretion and confidentiality in relationships with all board members.  Oversee preparation and implementation of Board meetings in coordination with designated individuals (such as President, Board Chairman, other Administrative Team members), including: scheduling the meetings, developing and preparing the board meeting packages (e.g., agenda and reports), ensuring timely preparation and setup, recording and distributing minutes, and maintaining Board meeting files.
* Manage a variety of special projects for the President, some of which may have an organizational impact.
* Support the coordination of the President's events and other organizational activities (e.g., fundraising banquets, promotional engagements) by working closely with the event team and serving as a liaison to the President as needed.
* In conjunction with the other applicable teams, participate in the facilitation and execution of the Executive's events and other related organizational events, which include attending multi-day events.
* Participate in meetings, including weekly all-staff meetings, Leadership Team meetings, and Executive Team meetings.
* Facilitate strong, effective cross-departmental communications and teamwork; participate in Administrative Team meetings; provide recommendations that facilitate teamwork, effectiveness, efficiency, and further…