Development Coordinator, Athletics

The Development Coordinator, Athletics, serves as a partner to the front-line fundraisers in Athletics Advancement to reach the University's fundraising goals. This position provides daily administrative support services to the athletics development team and assists with tasks such as partnering with the prospect development team on strategy, donation correspondence, gift fulfillment, campaign support, events management/marketing, and special event assistance. This position requires in-person collaboration with a number of University constituents, supervisors, donors, and friends of the University in order to fulfill the duties of the job.

• Answer telephones and take action as necessary, greet guests, and help schedule donor visits on campus. Manage calendars; schedule group and individual meetings; prepare materials, reports & agendas for meetings, handle room reservations, catering, etc.
• In partnership with the Assistant Director of Athletic Events Development, plan and arrange athletic events (tailgates, dinners, receptions, and special athletic events). Interface with appropriate staff on projects and events. Support event logistics, ensuring that catering, AV, room layout, etc., are in place and ensure that the event runs smoothly from start to finish. Work with outside vendors as applicable to each event.
• Serve as the point person for Cvent, creating event registration pages and working closely with IMC to ensure proper marketing standards are executed.
• Maintain correspondence and documentation for front-line fundraisers, draft and submit proposals, and prepare gift donation summaries for processing. Serve as a liaison between the athletic fundraising team and prospect development.
• Maintain files, purchase office supplies, track & reconcile budgets, prepare credit card reallocations and substantiations for the Athletics Advancement team, compile, prepare, and submit travel and expense reimbursement forms and electronic submissions. Schedule and book travel plans for fundraisers as necessary.
• Assist athletic front-line fundraisers with proper donor stewardship. Greet donors and prospects as appropriate upon arrival to campus.
• Assist front-line fundraisers with running appropriate donor queries and reports in Raiser's Edge.
• Prepare, compose or edit, and execute various correspondence & mailings including annual gift renewals and donor proposals.
• Interface, as necessary, with appropriate fundraisers, staff, faculty, and deans in the creation of gift acknowledgments and stewardship efforts including thank you cards, birthday cards, holiday cards, and other stewardship programs. Communicate with donors and other constituents as requested or needed.
• Perform other duties as assigned.
• Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Required:

• Bachelor's degree (work experience may substitute for a degree).
• Previous experience as an Administrative Assistant or related office experience.
• Excellent writing skills, including outstanding spelling and grammar.
• Ability to maintain discretion and confidentiality in dealing with sensitive information.
• Ability to work collaboratively with colleagues and independently.
• Willingness and ability to incorporate the mission of Pepperdine University into daily work.
• General office equipment knowledge (computers, multi-line phone system, copy machine, etc.).
• Outstanding skills with Google Workspace and Microsoft Office suites,…