Sr. Administrative Assistant

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The ASR Group® family of companies make up the world’s largest refiner and marketer of cane sugar. The companies produce a full line of grocery, industrial, food service and specialty sweetener products. Across North America, ASR Group® companies operate five sugar refineries, located in California, Maryland, Louisiana, Canada and Mexico. In Europe, ASR Group® companies operate sugar refineries in the United Kingdom, Portugal, and, with a joint venture partner, Italy.

The companies also farm sugarcane and own sugar mills in Mexico and Belize. The ASR Group® portfolio includes the leading brands Domino®, C&H®, Florida Crystals®, Redpath®, Tate & Lyle®, Lyle's®, Sidul® and Whitworths®. ASR Group® companies also produce and market Tellus®, a single-use, compostable tableware and food service product made from plant fibers, including sugarcane.

The Administrative Assistant provides direct administrative support to the General Plant Manager and serves as a central point of coordination for day-to-day plant administrative activities and the site’s community relations efforts. This role manages calendars and meeting logistics, organizes records and correspondence, supports confidential meetings and follow-up activities, and maintains the site’s relationships and activities associated with community organizations, properties, events and other external stakeholders.

The ideal candidate is highly organized, detail-oriented, service-minded and comfortable working across a fast-paced manufacturing environment and the surrounding community.

• Provide direct administrative support to the General Plant Manager, including calendar management, meeting coordination, scheduling, correspondence and day-to-day organization of priorities.
• Coordinate internal and external meetings, site visits and events; prepare agendas and materials, arrange meeting logistics, capture meeting notes when requested and track follow-up items.
• Maintain organized electronic and physical filing systems, records, correspondence and other administrative documentation.
• Prepare and format reports, presentations, letters, meeting materials and other business communications as needed.
• Coordinate administrative and logistical support for confidential meetings, labor relations discussions and union negotiations, including room scheduling, materials and meeting documentation as directed.
• Serve as the primary administrative coordinator for the site’s community affiliations and maintain productive relationships with community organizations, local institutions and other external stakeholders.
• Directly coordinate the day-to-day administrative needs, scheduling and activities associated with company-owned or supported community properties and facilities, including the park, library, museum and historic homestead.
• Coordinate use of community facilities for approved events and activities, including community meetings, company functions, receptions, site tours and other gatherings.
• Coordinate community events, sponsor ships, charitable donations, outreach activities and partnership requests in collaboration with plant leadership and appropriate internal stakeholders.
• Maintain accurate records of community affiliations, events, sponsor ships, donations, facility use, requests, contacts and follow-up activities.
• Receive and coordinate routine community inquiries and requests, routing sensitive or specialized matters to plant leadership or the appropriate internal resource.
• dentify community engagement opportunities and bring requests, recommendations and potential partnerships to plant leadership for consideration.
• Represent the company professionally when interacting with…