Purchasing Supervisor - Amanvari

Overview

Location Overview:
Join our team at Amanvari. A remote natural paradise on Mexico’s Eastern Cape, Aman’s newest retreat finds home between the Sierra de la Laguna mountains and the calm waters of the Sea of Cortés. Echoing its name, a combination of the Sanskrit-derived words for ‘peace’ and ‘water,’ Amanvari rests in harmony with its exclusive yet inspiring setting, an exclusive 1,000-acre community just one hour from Los Cabos International airport.

The Purchasing Supervisor at Amanvari is responsible for ensuring the timely, efficient, and compliant procurement of all goods and services required by the hotel and its related projects, while maintaining high quality standards, cost competitiveness, and strict adherence to corporate purchasing policies and procedures.

• Assist the Purchasing Manager in the planning, organization, and control of the purchasing function.
• Receive, review, and process purchase requisitions from all hotel departments in a timely and accurate manner.
• Request quotations, evaluate suppliers, and prepare comparative analyses of pricing, terms, and conditions.
• Ensure that all purchases are properly documented and supported by the required records, including purchase orders, invoices, CFDI/XML files, and delivery receipts.
• Coordinate closely with the Receiving and Accounting departments to ensure accurate goods receipt, invoice validation, and proper financial posting.
• Maintain, update, and monitor the approved vendor database, ensuring full legal, contractual, and tax compliance.
• Ensure that all purchasing activities comply with the Delegation of Authority (DOA) Matrix and established corporate policies and procedures.
• Support contract and service agreement negotiations under the direction of the Purchasing Manager.
• Participate in internal and external audits related to purchasing activities and ensure timely resolution of findings.
• Promote and uphold ethical, transparent, and objective practices in supplier selection, evaluation, and performance management.

• Bachelor’s degree in Business Administration, Accounting, Industrial Engineering, Hospitality Management, or a related field.
• Minimum of three (3) years of experience in purchasing or procurement, preferably within the hospitality, construction, or service industries.
• Proven knowledge and hands-on experience with procurement and ERP systems such as Birch Street, Oracle, SAP, Sun Systems, or equivalent platforms.
• Solid understanding of import processes, contract administration, and tax compliance requirements, including CFDI 4.0, tax with holdings, and related regulations.
• Advanced proficiency in Microsoft Excel, including analytical tools for cost comparison, data analysis, and reporting.