Project Coordinator

Description

You know that the outcome of a project hinges on two things: the plan and the people. The Project Coordinator role combines elements of Project Management and Account Partnership. This position is primarily responsible for:

• Managing the progression of creative, print and digital deliverables through the agency review process, with extensive use of Wrike, the agency’s workflow management platform.
• Collaborating closely with Account Partnership to support formal submissions within clients’ regulatory review systems.

The Project Coordinator role requires regular interaction with all agency departments and cross‑functional brand teams to ensure adherence to established review processes and routing best practices. This position provides a strong foundation for individuals pursuing a career in Project Management or Account Partnership.

• Accurately records and monitors the progression of multiple concurrent workflow routes within Wrike, ensuring visibility and accessibility for agency team members throughout the review and approval process.
• Collaborates with internal Project Managers to support the timely completion of deliverables and adherence to established deadlines.
• Proactively identifies, troubleshoots, and escalates issues related to timelines or review materials to the appropriate Project Manager.
• Acquires and applies knowledge of tagging and linking protocols to support Account Partnership in the preparation and submission of materials within regulatory review systems.
• Demonstrates the ability to manage multiple priorities simultaneously while maintaining efficiency and accuracy.
• Exhibits a high degree of organization and attention to detail.
• Provides support across additional Project Management and Account Partnership activities as required.

• BA/BS or equivalent preferred

• Must be willing to work West Coast hours
• Strong organizational and planning skills
• Proactive and detail oriented
• Effective interpersonal and conflict resolution skills
• Proficiency with Microsoft Office applications

At GSW, we are dedicated to building a diverse, inclusive and authentic workplace. If your past experience doesn’t align perfectly, we encourage you to apply anyway. We also encourage you to join our Talent Network to stay connected to additional career opportunities.

GSW is a full‑service healthcare communications agency that goes beyond advertising to create personalized brand experiences that involve, inspire, educate and activate people through ongoing brand journeys. As one of the world’s ten most‑awarded healthcare advertising agencies, GSW is hell‑bent not to replace the same old with the same old.

Syneos Health companies are affirmative action/equal opportunity employers (Minorities/Females/Veterans/Disabled). Syneos Health has a voluntary COVID‑19 vaccination policy. We strongly encourage all employees to be fully vaccinated. Additionally, certain local governments or Syneos Health customers may have vaccine requirements that apply to some of our employees. These employees are required to submit proof of vaccination to Syneos Health and maintain compliance with these requirements.

Benefits for this position will include a competitive compensation package, health benefits (Medical, Dental and Vision), company match 401(k), flexible paid time off (PTO) and sick time. Because certain states and municipalities have regulated paid sick time requirements, eligibility for paid sick time may vary depending on where you work. Syneos Health complies with all applicable federal, state, and municipal paid sick time requirements.

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