Project Coordinator, Collaborating Artists; Project

Job Summary

Collaborating Artist Project Coordinator – a 4‑month project‑based role supporting Flex Art Producers and the core Flex Art team in planning and installing collaborating‑artist projects for a Meow Wolf exhibition. This role coordinates schedules, logistics, documentation, and cross‑team communication to keep installations on scope, on schedule, and clearly documented for stakeholders.

• Provide day‑to‑day coordination support to Flex Art Producers, Flex Art Production Designers, and the Artist Liaison on assigned projects.
• Partner with the Art Installation Team on Flex installation needs and readiness.
• Work with the Logistics Team and site leadership to coordinate on‑site shipping/receiving logistics for collaborating artist work.
• Identify and resolve construction/installation conflicts with the Art Installation Team and Flex Producer.
• Track installation timelines, capture progress, and keep stakeholders informed.
• Schedule meetings, prepare agendas, record and distribute notes, and follow up on action items.
• Maintain open/action item lists and drive timely issue resolution across departments.
• Support collaborating artists with check‑ins and scheduling in coordination with Flex Producers.
• Organize project closeout documentation for collaborating artists.
• Oversee and maintain installation documentation (e.g., SDS sheets, safety certifications).
• Perform project‑based errands and purchasing/ordering as requested.
• Uphold safety, communication, and documentation standards throughout the installation.

• 2+ years of experience in production or project coordination/management (creative installation, construction, museum/themed entertainment preferred).
• Strong organizational, written, and verbal communication skills; effective cross‑functional collaborator.
• Proven ability to operate under pressure, meet deadlines, and drive tasks to completion within complex schedules.
• Experience handling sensitive/confidential information with discretion.
• Familiarity with document management, note‑taking/transcription, and administrative workflows.
• Proficiency with Google Workspace and Microsoft Office; ability to learn new platforms quickly.

• Experience with Airtable or similar project/asset tracking tools.
• Positive attitude, strong work ethic, and a service‑oriented approach to supporting artists and teams.

The role is performed in a professional office environment with exposure to noisy environments, dim lighting, strong visual effects, and small/enclosed spaces. Physical demands include walking, standing, taking stairs, and lifting up to 15 lbs. The employee must comply with company and OSHA standard workplace safety protocols and may be required to remain in a sitting or standing position for prolonged periods.

Full‑time position with a flexible schedule. Typical core hours are Monday–Friday, 9:00a.m.–5:00p.m. CT, with occasional evening or weekend work based on business needs.

Minimal travel (less than 10%) to off‑site locations as needed.

As part of the total compensation package for full‑time employees, Meow Wolf offers medical insurance options (PPO & HDHP), dental and vision insurance, HSA/HRA/FSA options, 401(k) retirement plan, company‑paid life insurance, voluntary critical illness and life insurance policies, employee assistance program, paid parental leave for 12 weeks, discounts at Meow Wolf Gift Shop and Café, and admission to Meow Wolf attractions for employees and guests.

Meow Wolf is an equal opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business need, job requirements, and individual qualifications, without regard to race, color, ancestry, national origin, gender, pregnancy, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, veteran status, or any other characteristic protected by federal, state or local law.

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