Estimating Coordinator

The Estimating Coordinator provides administrative and operational support to the estimating and preconstruction teams throughout the bidding process. This role is responsible for coordinating bid opportunities, organizing project documentation, tracking deadlines, communicating with subcontractors and vendors, and assisting with proposal preparation to help ensure accurate and timely bid submissions.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced construction environment.

• Coordinate and track bid opportunities from receipt through final submission.
• Organize and maintain project plans, specifications, addenda, bid forms, and other project documentation.
• Maintain bid calendars, project schedules, and key deadlines while communicating updates to the estimating team.
• Distribute bid invitations, communicate with subcontractors, suppliers, and vendors, and track pricing and participation.
• Assist with preparing bid packages, proposal documents, qualification packages, and other preconstruction deliverables.
• Monitor online bidding platforms and ensure project information is current and accurately distributed.
• Maintain estimating records, project files, subcontractor databases, and historical bid information.
• Support the estimating team with administrative tasks, document management, and continuous improvement of estimating processes.
• Assist with project turnover activities following contract award and perform other duties as assigned.

• High school diploma or equivalent required; associate's degree or bachelor's degree preferred.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Strong problem‑solving skills and the ability to work independently and collaboratively.

• Experience in construction administration, estimating support, project coordination, or a related field.
• Familiarity with construction bidding processes and contract documentation.
• Experience using estimating, document management, or project management software such as Bluebeam, Building Connected, Procore, or similar platforms.
• Ability to read and interpret construction drawings and specifications.