Divisional Administrative Services Coordinator,Natural and Health Sciences Job Parkville Missouri USA,Education / Teaching

Location: Parkville

Position Accountabilities

Essential Duties and Responsibilities

Academic Quality Support

Track program assessment reports, reviews, and curriculum proposals from draft to final approval.
Participate in assessment data collection as directed by Program Directors.
Maintain shared repositories of syllabi requirements, assessment plans, and related academic materials.
Compile basic reports (enrollment, course rotations, development cycles) using institutional data.
Assist with collection, organization, and maintenance of accreditation and assessment documentation.
Help draft, format, and edit accreditation‑related narratives and reports.

Faculty Support and Personnel Process Coordination

Coordinate hiring and orientation of adjunct faculty.
Maintain faculty workload records in coordination with Program Directors.
Track and remind Program Directors of adjunct faculty reviews, observations, and evaluations.
Coordinate the schedule of annual on‑ground classroom observations for full‑time faculty.
Serve as the point of contact for faculty regarding administrative processes and deadlines.

Student‑Related Administrative Coordination

Support student case tracking, documentation, and deadline monitoring for appeals, readmission requests, etc.
Maintain current degree maps, advising materials, and course rotation plans.
Support recruitment and outreach logistics, including event scheduling and faculty participation tracking.

Course Scheduling, Staffing, and Instructional Operations

Review course schedules, rotations, and adjunct availability information.
Follow up on syllabus submission and approval status each term.
Assist Program Directors in staffing on‑ground courses and facilitate communication with adjunct faculty.

Budget, Operations, and Division Administration

Track divisional budget activity at a summary level.
Prepare routine budget and expense reports for the Associate Dean.
Process purchase requests, reimbursements, and contractual paperwork.
Coordinate divisional meetings, including agendas, materials, minutes, and action‑item follow‑up.

Nursing Program Enrollment & Accreditation

Coordinate faculty participation in recruitment activities with Enrollment and Student Services.
Manage program application processes, verify prerequisites, coordinate admissions tests, background checks, and clinical placement requirements.
Support current and transfer students throughout the process through proactive communications.
Collaborate with the Registrar’s Office and Nursing Department Chair to review transcripts and maintain admission data.
Provide administrative support to nursing program leadership and serve as a contact with community partners and external stakeholders.

Position Requirements

Bachelor’s degree.
Minimum of five years of progressively responsible administrative experience, preferably in higher education or a complex organization.
Demonstrated ability to manage multiple priorities, deadlines, and confidential information with discretion and professionalism.
Strong organizational, communication, and interpersonal skills; front‑facing with students, faculty, and staff.
Proficiency with standard office software, shared document systems, and data tracking tools.

Preferred Qualifications

Experience supporting academic units, faculty, or shared governance processes.
Familiarity with curriculum management systems, student conduct platforms, or learning management systems.
Experience supporting accreditation or assessment activities, especially in business and technology programs.

Benefits

Benefits include health, dental, and life insurance, a retirement plan, and tuition‑paid undergraduate classes for employees and dependents.

Equal Opportunity Employer

Park University is an equal‑opportunity employer and encourages applications from women and minorities.

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Divisional Administrative Services Coordinator, Natural and Health Sciences