Events Coordinator

• Support planning and execution of all scheduled internal and external events
• Manage deadlines for multiple events
• Coordinate event needs with vendors, including signage, utilities, furniture, décor, and other event items
• Track costs and report financial concerns or liabilities
• Keep event costs within allocated budgets and communicate financial risks to the Event Director
• Plan event details and anticipate potential problems
• Create booth and room layouts covering traffic flow, queue space, and electrical and internet drop placement
• Travel to manage events onsite, including setup and teardown
• Audit event websites to ensure organizers follow brand guidelines and event services, prices, and specials are accurate
• Champion company policies, including safety, attendance, and security
• Report to the Manager, Events

• At least 2 years of experience supporting conventions, trade shows, festivals, sports/collectibles events, gaming events, or experiential activations
• Ability to remain calm under pressure, pivot quickly, and solve problems effectively
• Ability to work in fast-paced environments with shifting priorities
• Self-starter who is operationally minded and self-directed
• Collaborative with other departments
• Organized, with strong attention to detail
• Valid, unexpired Driver’s License required
• Valid, unexpired passport required
• Must be authorized to work in the United States

Demonstrates expertise in event planning and execution, with a strong focus on budget management, vendor coordination, and problem-solving in fast-paced environments. Proficient in creating event layouts and ensuring compliance with brand guidelines.

• Event Planning
• Budget Management
• Vendor Coordination
• Problem-Solving
• Attention to Detail

• Event Coordination
• Cost Tracking
• Booth Layout Design
• Traffic Flow Planning
• Setup and Teardown Management

• Calm Under Pressure
• Self-Starter
• Collaborative
• Organized
• Adaptability

• Valid Driver’s License
• Valid Passport

• Conventions
• Trade Shows
• Festivals
• Experiential Activations
• Gaming Events