Lubes - Purchasing Assistant

Assist Supply Chain Manager by providing clerical, analysis, and data entry support in addition to inventory management.

• Run reorder reports daily to evaluate product ordering needs
• Enter Purchase Orders into MAS and Vendor’s Systems
• Utilize the operating system to maximize inventory management
• Ensure proper safety procedures are being practiced
• Maintain regular attendance and follow designated safety practices
• Perform other duties not listed as required

Act as secondary contact for sales and customer support in regards to inventory and costs

Act as secondary contact for vendor relations as needed

Keep supervisor informed of opportunities and progress toward process improvements

• Assist in communicating and driving strategies from the Balance Score Card

Communicate product updates and outages to sales and customer service

• Ensure correct stock levels to insure customer’s service levels are achieved
• Schedule and prioritize purchases and inbound freight based on demand
• Ensure products are meeting quality standards
• Handle all internal and external customer phone calls in a professional and respectful manner

Attend training to further professional development and understanding of company goals and strategy

• Contact Human Resources for advice or assistance in hiring, counseling, appraising or terminating as necessary
• Complete Safety training as required

• Analyze information and utilize Excel at a proficient level
• Analyze and track performance goals to maximize resources
• Maintain knowledge of and benchmarks off industry data
• Adhere to all Wallis Companies safety policies and report all safety incidents to supervisor immediately

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

(
* denotes an essential qualification of the position)

• Required:
  
  Equivalent to High School diploma.
• Preferred:
  Associate Degree

• Over 3 years up to and including 5 years in warehouse/inventory experience.

• Ability to read, write, speak, and understand English in a professional manner that is sufficient for effective communication with groups of managers, clients, customers and the general public.

Requires considerable independent analysis and judgment to effectively balance a number of constantly changing variables in regular and unusual circumstances and to determine appropriate actions to be taken. Purchasing duties require thorough knowledge inventory management and ability to use Excel. Excellent communication skills and judgment; detail oriented; ability to work well with others and under pressure; flexible availability for work.

• Must be proficient with a computer and Microsoft Office.

• Computer
• Microsoft Office
• Telephone
• Copy/Printer/Fax

None required

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Amount of Time

None

Under 1/3

1/3 To 2/3

Over 2/3

Amount of Time

None

Under 1/3

1/3 To 2/3

Over 2/3

See:

Must be able to read computer screen and reports.

X

Lifting

Stand/Walk:

Occasional visits to other locations in the building.

X

Up to 10 pounds:

X

Sit:

Must be able to perform work at desk, computer,…