Fund Manager

#138576 Fund Manager

Payroll

Title:

RSCH ADM 3

Department: CALIFORNIA SEA GRANT

Hiring Pay Scale: $80,000 - $95,000 / Year

Worksite:
Hybrid

Appointment Type:
Career

Appointment Percent: 100%

Union:
Uncovered

Total Openings: 2

Work Schedule:

Days, 8 hrs/day, Mon - Fri

Filing Deadline:
Wed 7/22/2026

This position will work a hybrid schedule which includes three days on-site and two days remote.

The Fund Manager serves as a member of a team responsible for the accounting activities of a large statewide program with research projects, fellowships, and extension services based throughout California.

The Fund Manager uses skills as a seasoned, experienced research administrator to independently develop and/ or oversee research proposals, awards and/ or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Also, works on complex proposals and awards that may involve multiple investigators and/ or multiple sub-awards.

Advise PI's and staff on UC and agency rules, regulations, funding restrictions, applicable overhead rates, required language for budget justifications, cost‑sharing rules, fees, and funding trends. Responsible for a high degree of accuracy in compiling budget data, spending projections, and salary and benefit rates for the proposal submittals. Requires compiling information from multi‑faceted research groups and from other UCSD/SIO departments and external organizations including other universities, state and federal agencies, other research institutions, non‑profits, and industry.

Completes and approves transactions for approval/signature by manager or other authorized institutional official. Follow through on proposal applications, agency reporting requirements, no‑cost extensions, re‑budgets, continuations, and renewals. Maintains contract and grant records in compliance with institutional research sponsor policies.

The Fund Manager is also responsible for the full post‑award administration of sponsored awards, the processing and billing of service agreements, and for billing complex awards. Responsibilities include preparing monthly financial statements, reviewing appropriateness of expenditures, availability of funds and applicable funding restrictions, monitoring all cost sharing and matching funds on awards, ensuring compliance with agency requirements and cost accounting standards, preparing allocations and budget adjustments transfers, as required, and preparing cost transfers and other financial adjustments for fiscal closing and award close‑out.

Other responsibilities include preparing and processing travel and entertainment reimbursements, processing and reconciling other types of payments and expenses, and maintaining department spreadsheets and files for California Sea Grant's many research and fellowship awards.

Must be able to interact professionally and confidently and incorporate assertive methods of connecting with PI's, Specialists, fellows, agency contacts, and other institutional financial resource offices. Work effectively in a team environment by participating in and contributing to business office procedures and policy planning. Provide fiscal advice, assistance and guidance to researchers, fellows, and other business contacts and department support staff.

Act as liaison with other central campus departments at UCSD, other UC campuses, and other public and private institutions.

Additional Complexity/Workload Responsibilities:
California Sea Grant is a quasi‑funding agency and funds/supports research projects and fellowships based at other universities and research institutions around the state, including conducting requests for proposals, project selection, and full post‑award administration of all funded projects. Many of the projects have a cost‑share requirement, which requires complex management using Oracle.

• Thorough understanding of research administration guidelines of Federal and non‑Federal sponsors supporting research…