BUDGET​/MGT ANALYST

Location: Kansas City

The Budget and Management Analyst performs professional-level budget, financial, policy, operational, and administrative analysis in support of the Finance Manager and City departments. The position manages cross-departmental projects involving grants, policies, procurement, insurance, organizational improvement; monitors financial performance; develops forecasts, reports, and recommendations; and coordinates key elements of the City's annual operating and capital budget processes. The position translates complex financial and operational information into clear, practical guidance that supports informed decision-making, efficient service delivery, and alignment with City Council priorities and long-term financial policies.

Drawing on an approach to continuous improvement, the position looks at how the City's work fits together, uses data to understand patterns over time, involves employees in identifying improvements, and encourages learning through practical changes.

Essential Duties and Responsibilities

Projects, Grants, Procurement, and Administrative Support

Serve as an important part of the City's purchasing process, helping departments plan purchases, follow procurement requirements, obtain necessary approvals, and ensure expenditures are charged to the correct budget Account .

Collaborate with departments on financial, workforce, policy, and administrative initiatives, encouraging shared problem-solving and continuous learning.

Manage and evaluate special projects assigned by the City Administrator, including coordinating schedules, deliverables, stakeholders, and follow-up activities across departments; when practical, help test new approaches on a limited basis and review the results before broader use.

Assist with drafting requests for proposals and qualifications, developing evaluation materials, and participating in consultant or vendor selection processes, with consideration for long-term quality, reliability, and value.

Assist with administration and review of the City's insurance coverages, renewals, claims-related information, and supporting records.

Assist with grant applications, award documentation, progress reports, reimbursement requests, compliance requirements, and records needed for monitoring and audit purposes.

Management, Policy, and Operational Analysis

Perform research and analysis for City programs, services, administrative systems, organizational structures, policies, and operations, with attention to how the different parts of the organization work together.

Collect, compile, validate, and interpret complex information from internal and external sources.

Work with employees and departments to review workflows and service-delivery processes and identify practical opportunities for improved efficiency, effectiveness, coordination, accountability, and customer service.

Conduct cost-benefit, comparative, statistical, and program analyses; look for meaningful patterns rather than relying on isolated results; and prepare clear findings and recommendations for management consideration.

Research, draft, implement, and maintain City or departmental policies, procedures, regulations, and administrative guidance.

Budget Development and Administration

Assist in the preparation, development, implementation, and administration of the City's annual operating budget and multi-year financial plan.

Coordinate annual budget guidelines, base-budget structures, departmental submissions, and review schedules; verify requests for completeness, accuracy, and compliance with City policies and procedures.

Analyze revenue and expenditure trends over time and prepare monthly, quarterly, annual, year-end, and ad hoc budget-to-actual reports for assigned funds, departments, or programs.

Ensure expenditure accounting is accurate.

Develop revenue and expenditure forecasts, reserve projections, financial scenarios, and multi-year models to support long-range planning, test assumptions, and consider how changes in one area may affect the City as a whole.

Review departmental budget requests, supplemental appropriations, budget amendments, transfers, and position-control changes; identify fiscal impacts and recommend appropriate action.

Identify potential budget overruns, revenue shortfalls, and other financial concerns; work with management and departments to understand contributing factors, evaluate options, and recommend practical responses.

Maintain the annual budget document, including narratives, charts, schedules, and supporting materials consistent with applicable professional standards.

Serve as system administrator for the City's budget development and public financial transparency software; maintain related databases, spreadsheets, reports, and system configurations.

Support the annual audit and Annual Comprehensive Financial Report process as requested and respond to budget-related inquiries from City departments, management, elected officials, and the public.

Capital and Long-Range Planning

Coordinate development and…