Campus Rec Business Operations Analyst

CANDIDATES ELIGIBLE

TO APPLY:

THIS RECRUITMENT IS AVAILABLE TO CURRENT ON-CAMPUS EMPLOYEES ONLY.

CLASSIFICATION

TITLE:

Campus Rec Business Operations Analyst

UNION CODE: R09

FT/PT: Full-time

PAY PLAN: 12-month

WORKPLACE TYPE: On-site (work in-person at business location)

ANTICIPATED HIRING RANGE: Step 1 $ 4,799 - Step 4 $ 5,093

BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 15 paid holidays per year and more! See our benefits website for additional information.

POSITION

PURPOSE:

The Student Recreation Center provides optimal service in a safe and fun environment for the CSUB community to achieve physical and mental well-being, personal development, and life-long learning through innovative, student-funded, student-driven programs of fitness, sports, and wellness.

Under general supervision of the Director of Campus Recreation & Wellbeing, the Campus Rec Business Operations Analyst supports the department’s day-to-day financial and business operations by serving as the primary contact for budget and accounting processes. The analyst performs routine and moderately complex fiscal analysis, reconciles financial activity, prepares reports, processes transactions, and monitors budget performance across multiple accounts. Work involves interpreting and applying established CSU and campus policies, identifying variances, recommending corrective actions, and maintaining accurate, audit-ready financial records to support operational decision-making.

The position also provides administrative and business services support, including payroll auditing, procurement coordination, personnel paperwork, travel processing, customer service, and assistance with departmental projects. Additionally, the analyst supports student employment functions by coordinating hiring and training requirements and providing oversight to a student manager.

• Serve as the primary contact for day-to-day budget and accounting operations for the department’s ~$12M annual budget. Apply established CSU and campus fiscal policies to ensure accurate classification, processing, and tracking of financial activity.
• Perform routine and moderately complex fiscal analysis, including reviewing budget-to-actual performance, analyzing spending patterns, identifying underlying causes of variances, and recommending corrective actions or budget adjustments to leadership when warranted.
• Monitor rollover funds, revenues, and expenditures across assigned accounts. Conduct ongoing assessments of available financial resources, forecast short-term impacts, and communicate potential issues to the Director with recommended solutions.
• Independently prepare quarterly budget reports, year-end schedules, and supporting documentation. Interpret financial data, identify unusual trends or discrepancies, and develop recommendations that support operational decision-making.
• Reconcile financial reports and ledgers regularly. Prepare and process journal entries, including transfers and adjustments, based on identified errors, coding issues, or required corrections. Maintain accurate and audit-ready financial records.
• Prepare all departmental billing and financial transactions, including direct pays, requisitions, petty cash reimbursements, revenue deposits, and expenditure transfers. Review transaction documentation for compliance and financial accuracy.
• Monitor accounts payable and accounts receivable activity for accuracy and timeliness. Investigate delays, resolve processing issues, and coordinate with campus units to ensure proper payment flow.
• Track work orders from submission through completion. Review and verify chargebacks for accuracy before posting to departmental accounts.
• Prepare, maintain, and track purchase orders and annual renewals for the department. Perform Pro Card administration including transaction review, verification of supporting documentation, policy interpretation, and monthly reconciliation.
• Collaborate with campus accounting and budget teams on process updates, system changes, and compliance requirements. Evaluate the impact on department operations and help adjust internal procedures to maintain compliance.
• Participate in financial and staff meetings to stay current on policy updates, fiscal timelines, and…