Scholarship & Stewardship Strategy Analyst; Administrative Analyst​/Specialist Exempt II

Salary and Benefits

PLEASE NOTE:

The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $5,797.00 per month to $7,066.00 per month (Step 1 to Step 11).

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

Administrative Analyst/Specialist Exempt II

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online.

Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

The Scholarship & Donor Stewardship Analyst reports to the Director of Advancement Services and plays a critical role in administering and stewarding the University’s donor-funded scholarship program. The Analyst is responsible for ensuring scholarships are awarded accurately, funds are fully utilized, and donor intent is honored in alignment with institutional policy.

This position integrates scholarship administration, financial reconciliation, data integrity, reporting, and donor stewardship. The Analyst works collaboratively with University Advancement Services Director, Financial Aid, Development staff, and campus partners across colleges and programs, including Deans, department chairs, and budget analysts along with Communications & Marketing, and academic leadership to support transparent reporting, meaningful donor engagement, and effective stewardship of donor-funded scholarships.

PLEASE NOTE:

Review of applications will begin on July 8, 2026.

• Collaborate with Financial Aid to ensure timely and accurate awarding of donor-funded scholarships in compliance with donor intent, gift agreements, fund criteria, and institutional policy.
• Analyze and reconcile underutilized donor-funded scholarship accounts to identify barriers to fund utilization, ensure alignment with donor intent and gift agreements, and develop recommendations to maximize scholarship distribution and impact.
• Reconcile scholarship awards and fund balances on a quarterly basis in partnership with the University Advancement Services Director, Financial Aid, Development staff, and campus partners across colleges and programs, including Deans, department chairs, and budget analysts.
• Identify low-balance or underutilized donor funds within the financial system; evaluate opportunities for consolidation, criteria updates, or fund modifications; and develop recommendations for the Ed Foundation Board to consolidate funds when appropriate.
• Coordinate annual scholarship distributions for endowment and current-use funds across scholarship management systems and People Soft Campus Solutions.
• Prepare, validate, and troubleshoot data loads for the scholarship portal, Financial Aid distribution, and student financial systems.
• Review authorization failure reports and provide analysis, recommendations, and corrective actions.
• Prepare monthly, quarterly, and annual scholarship utilization and balance reports for management and University Advancement leadership.
• Serve as the University Advancement scholarship liaison on the Scholarship committee and oversee awarding of high-profile donor-funded scholarships.

• Ensure the accuracy, integrity, fund, scholarship, and beneficiary data across integrated systems, including scholarship management platforms, People Soft Campus Solutions, and Raiser's Edge/NXT donor database systems.
• Audit, reconcile, and validate scholarship criteria, donor information, fund balances, and award data between People Soft, scholarship management systems, Financial Aid records, and Raiser's Edge/NXT to ensure compliance with donor intent, gift agreements, and institutional policies.
• Analyze scholarship beneficiary and donor data to support accurate reporting, stewardship, fund utilization analysis, and the timely upload and maintenance of student and donor records within the donor database.
• Develop, document, evaluate, and improve business processes, workflows, and…