Hcai - Health Information And Electronic Records Analyst Training Program

Program Overview

The Health Information and EHR Systems Analyst program (HIER) is a grant‑funded training initiative designed to equip students with skills in managing healthcare information and electronic health record (EHR) systems. Participants receive hands‑on training in EPIC, SQL, Tableau, and Crystal Reports, while gaining foundational knowledge to support healthcare IT systems and ensuring data accuracy, security, and compliance. The program prepares students for the HIMSS CAHIMS certification and opportunities as EHR specialists.

• Eligible applicants must be residents of California.
• Next cohort begins on 5/5/2026.
• This is a grant‑funded training program; employment is not guaranteed upon completion.
• Participation is subject to HCAI enrollment guidelines; acceptance is not guaranteed.

All components require a commitment of 40 hours per week during standard business hours. Total duration is approximately 44 weeks.

• Must be a California resident and live within 30–45 minutes of Redway, CA.
• Must be 18 years or older.
• High school diploma or GED required.
• U.S. citizen, national, or lawful permanent resident; not open to non‑citizens or visa holders.
• Proficient in MS Windows and MS Office (Word, Excel, PowerPoint, Outlook).
• Typing speed of at least 40 wpm.
• Strong attention to detail and adherence to HIPAA compliance.
• Analytical, detail‑oriented, and able to thrive in a self‑directed, fast‑paced environment.

• Schedule:
  
  Monday‑Friday, 8:00 AM‑5:00 PM with remote learning and remote intern/externship training.
• Stipend: $31,200 distributed over 44 weeks, paid semi‑monthly.
• Benefits:
  Monthly reimbursement up to $600 (participant cost only) and an Internet stipend of $35/month.
• Attendance:
  No paid holidays or PTO; missed time must be made up.

• Apply health care and database management insights to analyze clinical data and create targeted reports.
• Develop expertise in managing health information and EHR systems.
• Use tools such as EPIC, SQL, Tableau, and Crystal Reports for data analysis and reporting.
• Implement system design, testing, and security protocols to maintain data privacy and compliance.
• Prepare for the HIMSS CAHIMS certification exam.
• Support healthcare teams in optimizing workflows and improving patient outcomes through technology.

• Process duplicate/overlay cases using designated reports, queues, and communications.
• Conduct detailed review of issues, log and database documentation.
• Follow procedures for combining cases and managing non‑duplicates.
• Communicate professionally with downstream and external users.
• Validate data integrity across inbound interfaces and Epic subsystems.
• Prepare and monitor distribution of reports.
• Provide troubleshooting support for EPIC and other EHR systems.
• Maintain data integrity through error queue management and accurate reporting.
• Collaborate with clinical teams to improve system efficiency.
• Maintain user accounts, workstations, and system configurations.
• Lead system testing, implementation, and ongoing maintenance.
• Oversee quality, timeliness, and accuracy of medical records and patient indices.
• Secure and protect health information.
• Collect, quality‑control, and disseminate data for comparative databases and statistical reports.
• Organize and maintain patient medical records.
• Respond to information/document requests.
• Update medical records, notify providers of deficiencies, and track outstanding records.
• Protect patient confidentiality in compliance with laws and regulations.
• Update medical histories promptly.
• Process patient forms, histories, and test results.
• Analyze information for accuracy.
• Assess health records and insurance claims.
• Ensure compliance with confidentiality laws and regulations.
• Manage and update clinical database and registries.
• Perform other duties as assigned.

OCHIN is an equal‑opportunity educational provider committed to a non‑discrimination policy for all members, learners, and applicants. We do not discriminate based on race, creed, color,…