Admitting Clerk​/Registrar

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Full Time Clerical Avalon, CA, US

6 days ago Requisition

Salary Range: $21.00 To $23.00 Hourly

Under supervision of Admitting Clerk Supervisor, this position performs a variety of office support, telephone support, and basic medical assistance duties related to hospital and Medical Group Office admissions; obtains patients demographics and billing information for registration; performs account clerical duties related to patient billings; and performs other job-related duties as required.

All employees are expected to perform their duties in alignment with CIH's mission, values, and vision. This position is responsible for performing a variety of tasks that contribute to a high level of customer satisfaction, patient care, and operational excellence, while treating all individuals with respect and dignity.

• Acts as Front Desk Receptionist and Cashier. This includes answering and directing telephone calls to proper personnel; directing patients to appropriate areas of care; plus assisting patients with collecting co-pays or payments for billed accounts.
• Assist Medical personnel with obtaining patient demographics and co-pays at time of service.
• Ensure all registration for Out-Patients and ER patients are entered daily and posted to billing computer system.
• Maintains pre-billing quality control measures by reviewing the patient’s demographics and financial information prior to submitting to Billing Department for Charge Entry.
• Monitors daily "Situations" from Outsource Billing Company regarding registration issues, along with obtaining or correcting patient data to ensure all accounts are billed expeditiously.
• Assists patients either by phone or walk-ins with their billing issues, which may include collecting corrected insurance information, collecting current patient demographics, collecting funds for payment of an account, or establishing a payment plan.
• Obtains patient demographics and patient insurance information for various Ancillary Departments, thus forwarding this information to the outside professional services used by these departments for medical services.
• Assist Medical personnel with telephone support by placing phone calls to obtain patient information, authorization for care, the dollar amounts for co-pays or deductible, or to call other medical personnel for their presence in an emergency.
• Obtains the mail daily, or when needed if applicable.
• Participates in all department quality control measures, including the recommended preventative maintenance of equipment and the conduction of departmental quality assurance studies.

Knowledge, Skills, and Abilities

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of the organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Work is performed in a Critical Access Hospital and Rural Health Clinic setting. Frequent interaction with patients, physicians, and CIH staff is required. Employees may be exposed to communicable diseases, toxic substances, medicinal preparations, and other conditions common to clinical environments. Adherence to safety policies and health regulations is mandatory.

• Comply with organizational and departmental policies and procedures.
• Adhere to all HIPAA regulations as outlined in the HIPAA Policy and Procedure Manual.
• Contribute to team efforts by accomplishing related tasks as needed.
• Demonstrate excellent customer service skills for interdepartmental and intradepartmental interactions.
• Perform other duties as assigned by physicians and supervisors.
• Complete additional administrative tasks and projects as needed.

• Maintain a positive and caring atmosphere for patients, families, and colleagues.
• Uphold CIH's mission and…