Senior Payroll Specialist

We’re seeking a detail-oriented, reliable Payroll Specialist to support our growing team and ensure a smooth, accurate payroll experience for employees. In this role, you’ll handle day-to-day payroll processing, maintain compliance across multiple states, and collaborate with teams across the organization to keep our payroll operations running efficiently. If you enjoy problem-solving, improving processes, and working in a fast-paced environment, this is a great opportunity to make a meaningful impact.

What You’ll Do

• Process end-to-end multi-state U.S. payroll for semi-monthly and bi-weekly cycles with accuracy and timeliness.
• Support monthly international payroll cycles in partnership with our global payroll provider.
• Maintain and update payroll records, ensuring data accuracy and proper documentation.
• Assist in preparing payroll journal entries in Net Suite and support payroll-related account reconciliations.
• Ensure compliance with federal, state, and local regulations—including new state setups, W2s, tax notices, and required filings.
• Serve as the day-to-day point of contact for payroll inquiries, providing clear and helpful guidance to employees.
• Support payroll system maintenance, working with People Operations to ensure data is correct and up to date.
• Collaborate with People Ops, Talent, Compensation, and Finance teams to provide payroll-related information as needed.
• Identify process gaps, recommend improvements, and support internal payroll controls.
• Assist with audit requests, documentation, and global tax compliance requirements.

What You’ll Bring

• 3–5+ years of hands-on payroll experience.
• Strong understanding of multi-state payroll regulations, pay practices, and compliance requirements.
• Experience with major payroll systems and a willingness to learn new tools (Rippling experience is a plus).
• Familiarity with preparing payroll account reconciliations and payroll-related journal entries.
• High attention to detail, with a commitment to accuracy and confidentiality.
• Clear communication skills with the ability to explain payroll concepts in a simple, supportive way.
• Ability to prioritize tasks, adapt quickly, and deliver in a fast-paced setting.
• Advanced Excel or Google Sheets skills (pivot tables, vlookups, etc.).
• Bachelor’s degree in Accounting, Finance, HR, or a related field preferred.
• CPP certification or international payroll experience is a plus.
• A proactive, solution-oriented mindset with the ability to see tasks through from start to finish.