Payroll & Benefit Coordinator

Payroll & Benefit Coordinator

St James School District R1 Central Office - Saint James, Missouri Open in Google Maps

This job is also posted in St James School District R1

Job : 5724294

Final date to receive applications: Posted until filled

Re-Posted: May 20, 2026 5:00 AM (UTC)

Starting Date: Immediately

ST.JAMES R-I SCHOOL DISTRICT

CLASSIFIED POSITION DESCRIPTION

Job Title: Payroll & Benefit Coordinator

• High school diploma
• Experience working in a professional office setting with payroll experience
• Ability to compose correspondence, reports, and/or other required written materials
• Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time
• Strong communication and interpersonal skills

Reports To: Superintendent

The Payroll and Benefits Coordinator is done for the purpose/s of providing support to department activities with specific responsibility for ensuring the accuracy of preliminary and final payroll reports, time sheets, spreadsheets, and funds distribution; responding to inquiries and/or requests for data and/or reports; providing timely and accurate payroll production; and directing assigned employees; providing support to the delivery of business services with specific responsibility for assisting with all aspects of employee benefits and benefit information;

resolving insurance benefit, retirement, reporting and reconciliation problems; providing information to new and current employees, providers and/or administrators; and ensuring employee proof of coverage and accurate billing.

• Assists auditors for the purpose of providing supporting documentation and/or information on internal process that is required for audit.
• Compiles statistical and payroll data from a variety of sources (e.g. time sheets/payroll, salary adjustments, tax deposits, etc.) for the purpose of providing summaries to other personnel, and/or ensuring compliance with established guidelines.
• Confers with a variety of internal and external parties (city/state/federal agencies, etc.) for the purpose of ensuring accurate payroll processing.
• Coordinates the payroll process with other departments and sites for the purpose of delivering services in compliance with established guidelines.
• Informs other staff and/or outside parties regarding procedural requirements for the purpose of processing transactions.
• Maintains a wide variety of payroll information for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Participates in unit meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions.
• Prepares a variety of payroll related documents and reports (e.g. invoices for over payments, retirement plan transfers, payroll register, stop payments, W-2 controls, worker's compensation checks, quarterly state and federal payroll taxes, state labor reports, benefits, gross to net calculations, etc.) for the purpose of documenting activities, providing written reference/support, and/or conveying information.
• Processes a wide variety of payroll documents and materials (e.g. time sheets, withholding information, COBRA, employee contributions, etc.) for the purpose of disseminating information to appropriate parties.
• Reconciles payroll account balances (e.g. time sheets, direct deposits, wage attachments, benefits, etc.) for the purpose of maintaining accurate account balances and complying with established guidelines.
• Researches discrepancies of payroll information and/or documentation (e.g. time sheets, leave time, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.
• Resolves discrepancies with payroll and/or benefit information and/or documentation (e.g. payroll, benefit provider/s, withholding versus W4, salary status, etc.) for the purpose of ensuring accuracy of records and employee payments.
• Responds to inquiries regarding payroll procedures (e.g. wage levies and garnishments, savings, contributions, direct deposits, etc.) for the purpose of providing necessary information for making decisions, assisting employees, taking appropriate action, and/or complying with established fiscal guidelines.
• Reviews payroll and a variety of deduction-related information (e.g. payroll reports, voluntary deductions, retirement, etc.) for the purpose of ensuring accuracy of payroll records.
• Administers employee benefit and worker's compensation programs in compliance with carrier contracts (e.g. enrolling new employees, explaining benefit options, organizing benefit fairs, mediating benefit eligibility and payment issues, open enrollment, filing claims, return to work, etc.) for the purpose of providing maximum coverage to employees within contract specifications.
• Assists personnel, beneficiaries, and/or insurance providers for the purpose of verifying eligibility, conveying information, and…