Payroll and Employment Specialist

Location: Vienna

General Statement of Duties:
The Payroll and Employment Specialist is responsible for accurately processing semi-monthly payroll, maintaining employee records, and supporting employment-related functions including onboarding, compliance with federal and state employment regulations. This role ensures timely and accurate payroll operations while serving as a trusted resource for employees and management on payroll and employment matters. This position assists with the growth of the bank by helping applicants with the application process, recruiting, employment status changes, and employment documentation.

This position also performs administrative tasks to support effective and efficient operations of the Human Resources department. Upholding confidentiality is a must.

Essential Job Functions:

Works as a back-up for entering, maintaining, and processing payroll information in the HRIS payroll system such as hourly rates, salaries, bonuses or other compensation, time worked, holidays, tax with holdings, benefit deductions, garnishments, new-hires, terminations, address changes, etc.

Submits, reconciles, and files biweekly 401K contributions via HRIS data feeds.

Reconciles payroll to the general ledger and monthly bank statements.

Prepares and maintains accurate records and reports of payroll transactions.

Coordinates federal and state payroll tax deposits with the HRIS processor.

Keeps up-to-date on federal, state, and local payroll, wage, and hour laws and best practices.

Assists with annual compensation review.

Works with the HRIS processor to ensure accurate annual W-2 and W-3 completion.

Prepares annual Bancorp payroll submission.

Completes quarterly and end of year payroll reports per government regulations and bank need.

Identifies and recommends updates to payroll account software, systems, and procedures.

Provides records, reports, and other documentation to auditors as needed.

Balances bank general ledger accounts with HRIS reports on a monthly basis.

Works with HRIS system to create custom reports for auditors and management team members.

Assists with classification audits to ensure that jobs are properly classified as exempt or nonexempt.

Processes FMLA documentation and monitors FMLA usage in the payroll system as needed.

Maintains employee records, ensuring completion and accuracy of details such as employee contact information, job classification, pay rates, organizational structure, and other key details.

Maintains accurate records of active job openings and received applications.

Assists with onboarding new hires.

Supports the development and execution of The Maries County Bank employment brand to attract the best talent.

Creates external job postings and advertisements.

Sets up interviews, sends online assessments, completes reference checks, schedules drug tests and submits background and credit checks as needed.

Attends and participates in job fairs and other recruiting activities.

Utilizes social media and online recruitment platforms to disseminate MCB employment opportunities to potential candidates.

Keeps records of all new hires, transfers, promotions, and terminations within the bank.

Works with managers to update and create job descriptions as needed for employment postings.

Collects and compiles HR metrics and data from a variety of sources including the HRIS system, payroll reports, employee surveys, exit interviews, employment records, government labor statistics, competitor’s practices, etc.

Maintains and updates company organizational charts as needed.

Researches, orders, and tracks training opportunities for the bank.

Updates HR spreadsheets and processes paperwork associated with employee change requests.

Assists with entering new employee data, benefit changes, name changes, etc. in the HRIS system.

Researches and purchases employee anniversary gifts within assigned budget.

Makes photocopies, faxes documents, utilizes mail merge features within Microsoft Word and performs other clerical functions.

Assists with employee engagement and celebration programs.

Answers applicant questions regarding employment with MCB and employee requests and questions in regard to payroll.

Assists with the filing and record keeping of Human Resources Department information.

Assists HR Director with various research projects and/or special projects such as EEO-1 reporting, Affirmative Action Plan reporting, workers compensation reports, etc Answers branch phone line, received deliveries, and orders branch supplies as needed.

Maintains departmental appearance, both personal and general.

Actively cross-sells bank services to customers.

Follows bank policies and procedures, including state and federal regulations at all times.

Answers the main phone line as needed.

Upholds customer confidentiality at all times.

Serves customers in a cordial and professional manner to ensure customer satisfaction with service provided by the bank.

Takes advantage of opportunities to promote the Bank when involved in voluntary community activities and civic…