Corporate Human Resources Coordinator

Job Summary

This Corporate Human Resources Coordinator supports hands-on HR coordination responsibilities. The position plays a key role in maintaining HR systems (Workday and UKG) and ensuring efficient HR operations across onboarding, compliance, reporting, and employee engagement. This individual serves as a link between HR, IT, payroll, and business teams while also supporting day-to-day HR administration and enhancing employee experience. Additionally, this individual serves as the Chesterfield office on-site HR contact.

• Manage employee data, pay rules, etc.
• Ensure data accuracy between platforms
• Serve as first point of contact for HRIS support
• Support system upgrades, testing, and enhancements

• Monitor E-Verify cases and perform follow-up activities as needed
• Maintain I-9 tracking and reporting processes
• Generate and analyze discrepancy and audit reports
• Collect and track worker change history reports
• Prepare and distribute weekly termination reports
• Assist with invoice analysis and reporting for background screening vendor
• Track 90-day employee reviews and coordinate follow-up communications
• Support audit readiness and documentation accuracy across HR processes

• Coordinate onboarding schedules, training plans, and new hire checklists
• Process new hire documentation, including I-9 verification and system entry
• Facilitate 359 documentation and employee changes through Docu Sign
• Ensure all employee data is accurately entered and maintained in HR systems (Workday and Oracle HRMS systems)
• Distribute employee login credentials and onboarding materials
• Maintain employee records and HR databases for accuracy and compliance

• Support coordination of town halls, recognition programs, holiday parties and employee events
• Participate as a member of Chesterfield activities committee and safety committees
• Assist with internal communications, announcements, and office coordination including maintenance of the office seating chart

• Coordinate employee offboarding activities and exit processes including exit interviews
• Assist with employee inquiries and HR-related requests
• Support employee programs such as tuition reimbursement administration, charitable giving and employee engagement activities

• Create and maintain Oracle HRMS records
• Identify opportunities to improve HR processes and system efficiency
• Develop and maintain SOPs for HR processes (e.g., onboarding, announcements, reporting)
• Support HR process documentation and workflow tracking
• Assist the HR Director with special projects and administrative tasks as assigned

Education:

Bachelor's degree in Human Resources, Business Administration, or related field preferred

Experience:

2-4 years of HRIS, HR Coordinator or HR Operations experience preferred

Experience with HRIS systems such as Workday, UKG Pro, People Soft, etc. preferred

Skills and Knowledge:
Strong attention to detail and data accuracy

Analytical and problem-solving skills

Strong organizational and follow-up skills

Ability to manage confidential information with professionalism

Ability to manage multiple priorities and deadlines

Effective communication and collaboration skills

Proficiency in Microsoft Office Suite, Microsoft Teams, and electronic document management systems

• Work Environment:
  Office
• Work Schedule:
  
  Full Time
  - Standard Monday-Friday schedule and with the option to work remotely one day a week.
• Travel Requirements:
  None
• Physical Requirements:
  
  Ability to lift up to 15 pounds occasionally

The above job description is…