Procurement Specialist, Replenishment

DescriptionPROCUREMENT SPECIALIST, REPLENISHMENT

Reports to:

Director, Procurement

FLSA Status:
Non-Exempt

The Procurement Specialist leverages category expertise and vendor-specific knowledge to manage inventory levels for all assigned items, suppliers, and categories, in support of established service level targets to the organization’s customers.

As a standardized, entry-level position within the organization, the Replenishment Specialist is responsible for executing high-priority procurement functions, including purchase order management, inventory monitoring, and core KPI reporting. They serve as the primary point of contact for vendor purchase orders within an assigned category and collaborates closely with Procurement Operations to resolve issues, ensuring the timely and accurate fulfillment of customer orders.

• KPI & Performance Reporting:
  Delivers on desk-specific KPIs including Service Level, Days-Inventory-On-Hand (DIOH), Excess and Obsolete inventory (E&O), and Spoilage. Routinely monitors inventory health reports — including stock-outs, waitlists, and subgroup exceptions — and escalates with suggested actions as needed.
• PO Creation & Execution:
  Analyzes economic order quantities, forecasts, lead times, vendor set-up, safety stock, and other factors, applies established guidelines and analytical tools to create efficient purchase orders with suppliers. Executes forward-buy opportunities to achieve profitability targets for the period or year, executing PO timing decisions within established parameters/guidelines to balance KPIs with business needs.
• Inventory Monitoring & Issue Resolution:
  Proactively reviews projected out-of-stock reports daily and makes purchasing decisions — including sourcing substitute products where appropriate — to ensure customer order fulfillment.
• Supplier Recovery & Communication:
  Establishes clear communication with internal partners on supplier production delays or order shortages, while pursuing recovery options with urgency.

• Inventory Loss Prevention:
  Collaborates with internal and external business partners to reduce overstock, slow-moving, and obsolete inventory, initiating product returns where applicable. Uses understanding of product shelf life and manufacturing dates to prevent spoilage within assigned buying categories.
• Seasonal Adjustments:
  Communicates closely with cross-functional partners to capture seasonal trends and events in the business, and supports profitability through accurate cost management.
• Category Management Coordination:
  Partners appropriately with the product/category management team to maintain supplier relationships and ensure proper accountability.
• Logistics & Warehouse Coordination:
  Cooperates with Logistics, Replenishment Excellence, and Warehouse Operations teams to identify freight consolidation opportunities and drive efficient receiving practices — maximizing net income and achieving best cost of goods.

Participates on a team of 5-6 talented Procurement professionals, contributing to a strong culture of customer-service orientation, collaboration, and performance, specifically by:

• Process Improvement:
  Shares current challenges, operational learnings, and opportunities with Procurement staff, and makes recommendations for how to improve standard processes.
• Clear Communication Channels:
  Ensures smooth coordination and information flow between Operations, cross-functional partners, and Customer Success.

Collaborates with Procurement functions and cross-functional partners to ensure smooth PO…