Meeting Event Manager

Where Human Connection Fuels Possibility

At Maritz, decades of innovation and perseverance have built more than just a strong reputation - they've shaped a culture where human connection and collaboration are at the heart of everything we do.

Joining Maritz means becoming part of a workplace grounded in a critical truth; people and their potential is our greatest resource.

Maritz helps companies achieve their business goals by inspiring people to perform their best. We design experiences, incentives, and recognition programs that spark action and deliver measurable impact.

And we've brought this human‑first design inward - intentionally building teams that care for each other and collaborate powerfully. In our most recent employee survey, nearly 90% of respondents said that their managers care about their concerns and 82% said they feel genuinely appreciated. We know that when employees feel seen, supported, and celebrated for who they are, they thrive and so does our business.

That's why we've created a flexible, environment that empowers you to do your best work without sacrificing what matters most to you. In fact, in that same survey, nearly 90% of respondents said they have the flexibility they need to balance work and personal life and nearly 80% said Maritz does a great job prioritizing employee well being.

We have a passion for excellence and genuine care for the people making it possible.

To function as primary client liaison and team leader for assigned programs and events. Manages the overall coordination and execution of an entire program/event from an operational perspective. Responsible for coordination of all program planning while providing unparalleled levels of customer service. Primary responsibility for client budget management in addition to forecasting all budget variations.

• Outline deliverables and manage the full project lifecycle for assigned programs/events, including timelines, budgets, and accurate execution of all details.
• Manage and negotiate supplier relationships across AV, general service contractors, hotels, DMCs, air, and other third‑party partners; monitor attrition dates and cancellation policies to ensure contracted services are fulfilled.
• Coordinate and attend site inspections; communicate registration and air needs; and lead working sessions with clients and internal stakeholders.
• Oversee overall project financials, including expense monitoring, forecasting, updating financial systems, and communicating changes to Sales/Account Management and clients.
• Negotiate supplier pricing, contract terms, and services through RFPs, bid analysis, and recommendations; track and report all changes and initiate payments, invoices, and project change orders.
• Maintain proactive communication with clients, leading regular status meetings and ensuring program objectives and expectations are met.
• Provide onsite leadership, managing client, supplier, and facility interactions to ensure programs operate as planned; anticipate and resolve challenges while limiting client liability.
• Lead team members when serving as onsite lead; manage VIP logistics and special projects; support proposal development and renewal deliverables; develop initial budgets for assigned programs.

• Bachelor's degree or equivalent experience.
• Minimum 3+ years of experience in meeting/event planning, incentives, associations, corporate events, hotel catering, convention services, or sales.
• Strong understanding of program/event management practices, including budget maintenance and forecasting.
• Proven ability to develop and maintain key client relationships.
• Strong professional communication skills, both oral and written.
• Ability to manage multiple projects in a fast‑paced environment.
• Excellent computer skills, including Microsoft Office and the ability to learn new technologies quickly.
• Ability to travel up to 30%.

• International hotel or destination knowledge.
• Experience supporting large scale or multiday events.
• Cincinnati OH or Santa Clara CA

• This is a Hybrid or Onsite role (based on…