Senior Funding Administrator

Senior Funding Administrator

The Senior Funding Administrator position reports directly to the Division Manager of Administrative Services, serving in a critical leadership position with extensive responsibility to oversee the administration and negotiation of department-specific contracts, including leases, land conveyances, grants and others. Monitoring the planning, organization, supervision, coordination, and service delivery of department contracts within the complex operations of the Division of Administrative Services within the Department.

Performance is monitored under the general direction and supervision of the Division Manager of Administrative Services with agency granted for independent sound professional judgment and creative initiative for the benefit of the program and implementation of best/promising practices in service delivery to St. Louis County, MO residents. This position is located in Saint Ann, MO 63074 at 500 Northwest Plaza Drive.

As an employer, St. Louis County cares about the health and well-being of our employees. In an effort to provide the best possible work-life balance, the County offers a generous benefit package which includes affordable health insurance, dental and vision coverage, 4 weeks of Paid Time Off the first year, 11 paid holidays, deferred benefit retirement plan, paid life insurance as well as short- and long-term disability.

The candidate for this position must demonstrate extensive experience and ability to facilitate solutions under pressure/ambiguity with excellent professional judgement, be exceptionally skilled in project management, and seasoned in strategically planning to ensure high quality services are delivered to the public. This position is charged with oversight of the funding administration process; including identifying and evaluating potential funding sources/opportunities; building and managing relationships with potential funders;

ensuring all funding activities adhere to relevant regulatory requirements and legal compliance; making high-level decisions regarding the acquisition of necessary financial resources to achieve organizational effectiveness of the strategic priorities of the Department; regularly monitoring funding performance, analyzing key metrics, and providing insights to leadership on funding developments and potential barriers; managing and mentoring a team of funding professionals, including assigning tasks and overseeing their performance.

Ensure coordination, minimize duplication, and maintaining positive rapport and relationships with internal and inter-agency partners to meet organizational effectiveness needs;
Evaluate the work of staff to ensure that all grant related documents are current and in compliance with funders, ensure that all grant funded activities are in compliance, and all invoice related documents are in compliance with funders. Completing and submitting grant applications for current grants, as well as seeking out new opportunities for funding. Maintaining all necessary records for grants to ensure compliance with funders.

Conduct and participate in grant audits;
Conduct site visits;
Organize donations and maintain records of donations;
Ensure programs are of appropriate quality and that resources are utilized effectively; review and approve expenditures;
Ensure integrity of purchases and enforcement of fiscal accountability;
Implement process improvements; establish standard operating procedures;
Review key performance data and act to improve outcomes;
Oversee implementation of grant-funded services through financial contracts;
Oversee the successful contract execution and agreement process;
Proxy as representative for Division Manager of Administrative Services on assignments/engagements with the upmost professionalism;
Oversee the generation of competitive grant proposals;
Champion goals of improvement and best practice standards of public service and operations;
Oversee revenue plans and actively identify and support proposals for new funding resources in support of strategic goals;
Assist in planning and administration of budgets for programs, equipment and support services;
Establish and oversee administrative procedures to meet objectives set by the Director's Office;
Analyze proposed legislation, regulations or rule changes that effect/determine health outcomes and make recommendations to the Director's Office;
Establish and strengthen inter-agency and external partnerships/collaborations to advance research and analysis of community needs to accomplish program goals and outcomes;
Serve as consultant to internal and external partners/agencies/organizations regarding the interpretation of program-related Federal, State and County regulations and policies; other duties as assigned;

Equivalent to a Bachelor's Degree and two years of contract negotiation and administration experience. Bachelor's degree in public administration, business administration, business management, finance, public health, or…