Assistant Director, Division Operations

Job no: 560883
Work type: Management (MPP)
Location: Chancellor's Office
Categories: MPP, Administrative, At-Will, Full Time

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Assistant Director, Division Operations
. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS);

and 15 paid holidays a year.

The anticipated salary hiring range is up to$125,000
per year, commensurate with qualifications and experience.

Flexibility to telecommute two days a week, with
three days on-site
at the main headquarters in Long Beach, California.

Comprehensive Health, Dental, and Vision Benefits

Generous vacation plan

15 paid holidays a year

Tuition waiver education program (also applies to eligible family members)

Membership in the California Public Employees Retirement System (PERS)

The California State University, Office of the Chancellor, is seeking an Assistant Director, Division Operations to serve as the operational leader for the Office of the Vice Chancellor, ERC (External Relations & Communications). This position is responsible for directing the day-to-day operations of the Vice Chancellor's Office, ensuring the effective execution of divisional priorities through oversight of executive office operations, Board of Trustees administration, Public Records Act coordination, systemwide facility and academic naming requests, executive meetings, division events and operational initiatives.

The Assistant Director serves as the principal operational liaison among the Vice Chancellor's Office, Chancellor's Office divisions, Executive Office, the Board of Trustees Office, CSU campuses and external stakeholders. In partnership with the Chief of Staff, the incumbent strategically manages the Vice Chancellor's executive calendar and travel, ensuring executive time is aligned with divisional priorities and that the Vice Chancellor is fully prepared for Board of Trustees meetings, legislative activities, donor engagement, executive leadership meetings and other high-profile commitments.

This position exercises considerable independent judgment in establishing priorities, directing multiple concurrent operational initiatives, resolving complex administrative issues, coordinating across organizational units, and ensuring timely completion of executive office priorities. Work is performed with minimal direction and requires broad knowledge of Chancellor's Office operations, Board governance processes and executive office administration. This position handles confidential employee information that contributes significantly to the development of executive decisions related to collective bargaining, financial management, budget, executive policy decisions, and statewide and federal legislative policy recommendations.

The Assistant Director serves as the Chief of Staff's principal operational partner and provides leadership and continuity for the Office of the Vice Chancellor in the Chief of Staff's absence, ensuring uninterrupted execution of executive office operations and divisional priorities.

• -Direct day-to-day operational activities of the Vice Chancellor's Office, including executive office procedures, workflow management, approval processes, action-item tracking, records management, and operational improvements.
• -Partner with the Chief of Staff to coordinate executive and divisional priorities, monitor progress on division initiatives as well as divisional responsibilities with CSU Forward, ensure operational readiness for executive engagements, and facilitate implementation of divisional priorities.
• -Serve as the operational lead for management of the Vice Chancellor's executive calendar and divisional leadership meetings in partnership with the Chief of Staff. Evaluate competing priorities, recommend scheduling decisions, coordinate complex executive engagements, anticipate conflicts, and ensure alignment of executive time with divisional priorities.
• -Direct all aspects of executive travel planning and execution, coordinating complex itineraries involving Board of Trustees meetings, campuses, donors, elected officials, and executive leadership while ensuring compliance with CSU travel policies.
• -Coordinate division space planning activities, including office moves, workspace assignments, furniture requests, and office reconfigurations in collaboration with Facilities Planning and Chancellor's Office departments to support changing organizational needs.
• -Lead operational planning and…