Assistant Project Manager (Site-Based; Travel Required

Position Overview

The Assistant Project Manager is accountable for developing, maintaining, updating, distributing, and managing estimates, observing and monitoring the performance of the Superintendent, and overseeing change orders and the billing process. This individual will also supervise subcontractor performance, ensure the project meets quality and performance specifications and regulatory requirements, manage the start-up of the project, review costs against estimates for each total project, and update labor productivity reports — all under the direction of a Project Manager.

• Develops, maintains, updates, distributes, and manages estimates.
• Informs the Vice President/Project Director/Project Manager of needed change orders and recommends a price for those change orders. As directed, negotiates, and implements change orders, including addenda to the contract and how to spread the costs.
• Manages and monitors the critical path on the master schedule. Manages and monitors all assigned aspects of the schedule.
• Demonstrates the ability to see future problems/issues.
• Manages to schedule requirements and prepares contingency plans to address nonconformance issues for the Company and subcontractors.
• Identifies project-specific staffing needs.
• Meets with the Vice President/Project Director/Project Manager and Senior Estimator to understand how the project was envisioned during the bidding process.
• Develops the plan for constructing the project, including methodology, means and master schedule.
• Monitors tool and equipment usage and intervenes as necessary.
• Ensures billing is done accurately and in a timely fashion to ensure a positive cash flow for the organization.
• Monitors accounts receivable based on aged receivables reports. Contacts client(s) or subcontractor(s) to determine reasons for non-payment.
• Controls expenses and costs on the project. Regularly studies the labor productivity report and budget status. Takes action as required to keep the project on budget.
• Reviews and approves charges to the project.

• Applies utilized modules of project controls software as an effective management tool.
• Ensures drawings are assembled, updated routinely, and maintained.
• Ensures and maintains as‑built drawings.
• Ensures all change orders are documented.
• Ensures daily logs are maintained.
• Reports and documents issues giving rise to potential claims and keeps VP/PD/PM informed of these issues on a timely basis.
• Ensures test reports, inspection reports and permits are maintained.
• Ensures reporting and maintenance of all safety‑related and quality management documentation.
• Coordinates support functions including project start‑up with internal and external team members.
• Manages the project according to Company systems, policies, and procedures to ensure it is effectively and efficiently constructed and coordinated.
• Manages risk exposures on the project.
• Ensures equipment and supplies are ordered, with a long lead‑time, and their delivery is monitored.
• Conducts daily meetings with Superintendent to ensure coordination of the project.
• Conducts regular meetings with subcontractors to coordinate activities, review progress and address issues. Communicates original schedule and schedule changes to subcontractors.
• Reviews change orders and schedules them into the project.
• Serves as the neutral arbitrator on jurisdictional issues.
• Builds a positive, results‑oriented culture among the project team. Challenges the project team to achieve results they may not think are possible.
• Observes and monitors the performance of the Superintendent. Provides ongoing feedback and coaching to enhance their performance.
• Effectively manages change order and billings process and directs meetings.
• Successfully manages subcontractors including dispute resolutions and timely processing of pay requests.
• Develops and maintains an effective working relationship with subcontractors.
• Monitors subcontractor performance, relying on direct observation, observations of the Superintendent and Project Manager, labor productivity reports, etc.
• Approves subcontractor invoices for payment. Compares work billed with work performed and…