Proposal Coordinator

Who we are

We are a water-focused engineering consulting firm, certified as a Great Place to Work® based on feedback from our community of over 260 team members. We rank among the top firms in diversity and recognition programs, with a mission to be the water firm of choice for both our clients and our team. We serve groundwater, water supply, water and wastewater treatment, water and wastewater infrastructure, stormwater, recycled water, construction management, and operations technology from multiple locations in the west.

Our long-term relationships are based on integrity, partnership, and high-value solutions. In 2026 and beyond, West Yost is advancing water resources for future generations and living our core values every day.

Compensation range: $35hr - $42hr. Based on our Davis office location. (West Yost uses geographic salary differentials that would apply for candidates in other regions).

Status:
Variable hour, Non-Exempt

LOCATION:
Davis, CA (West Yost locations: ). We provide location details to guide applicants.

This position will require in-office presence Monday, Tuesday, & Wednesday

Standard benefits:

We provide a comprehensive array of valuable benefits to protect your health, your family, and your way of life. Benefits include medical, dental, vision, flexible spending accounts, health saving accounts (with West Yost contribution), paid vacation, paid sick leave and holidays, two employee assistance programs, travel assistance program, 401(k) profit sharing with employer match, leaves of absence with additional supplemental paid time off, parental leave, life and AD&D insurance, short-term and long-term disability insurance, and even pet insurance.

BASIC JOB FUNCTION

Prepare marketing proposals and support the internal operations of the marketing department. Provides firm-wide assistance with proposals and qualifications packages, marketing communications, information management, and research, often interfacing directly with technical staff.

• Preparation and delivery of proposals, qualifications, interviews, associated graphics, quality control reviews, and delivery process.
• Maintain log of proposals, following up on outstanding proposals regularly, and tracking wins/losses.
• Prepare interview presentations and associated graphics.
• Maintain and edit Statement of Qualifications, Professional Resumes, and Project Lists.
• Coordinate RFP search and tracking opportunities and RFP search
• Assist in conducting market and client research.
• Utilize best practices in maintaining and updating project information, resumes, and other information in our marketing files.
• Creative content development and design for print advertisements, case studies, professional resumes, mailers, press releases, social media marketing, and website content.
• Assist with preparation of interview materials and logistics.

Qualifications

Required Education and/or Experience

• Bachelor’s Degree in Marketing, Journalism, Communications, English, related degree, or equivalent education and experience.

Preferred Education and/or Experience

• 3+ years of marketing and proposal preparation experience at an Architecture, Engineering, or Construction (AEC) firm
• Superior technical writing skills and knowledge of the RFQ, RFP, proposal process
• Excellent skills in time management, organizing, writing, proofreading and editing.
• Strong graphic design capabilities.
• Strong personal initiative and problem-solving skills.
• Ability to effectively progress on multiple simultaneous projects.
• Experience in Adobe InDesign, Microsoft Word, and Excel.
• Experience in Adobe Illustrator and/or Photoshop a plus.
• Experience using Deltek a plus.

TRAVEL REQUIREMENTS

This position may require travel to other offices and/or client offices.

Our commitment to quality begins with our hiring practices. We employ the most talented team members in our industry from all backgrounds. We are highly selective of the individuals we choose to represent the firm, seeking only those individuals whose technical abilities and commitment to client service matches our vision for excellence. We are dedicated to our number one asset, our employees.

Because we are…