Events and Community Outreach Coordinator

Friends of Kids with Cancer

Events & Community Outreach Coordinator

Reports to:

Executive Director

FLSA Status:
Full-Time, Non-Exempt

Friends of Kids with Cancer is a nonprofit organization dedicated to enriching the daily lives of children undergoing treatment for cancer and blood-related diseases, as well as their families, through emotional, social, and financial support.

The Events & Community Outreach Coordinator is responsible for owning and executing all organizational events as a primary revenue strategy. This role leads event planning from concept through completion, drives sponsorship and fundraising efforts tied to events, and builds community partnerships that increase visibility and support.

This position operates as the single point of ownership for events, collaborating cross-functionally with Marketing, Finance, Programs, and the Volunteer Coordinator to ensure successful execution while maintaining clear accountability.

• Serve as the primary owner of all organizational events, responsible for timelines, communication, execution, and completion.
• Plan and execute all internal fundraising and community events (e.g., trivia night, walk, golf tournament, fashion show, and community “3rd Party” events).
• Develop and manage event budgets in partnership with Finance; monitor revenue and expenses throughout the event lifecycle.
• Own event fundraising goals, including sponsorship revenue, ticket sales, and in‑kind contributions.
• Build and manage sponsorship pipelines, including outreach, tracking, fulfillment, and stewardship.
• Partner with the Executive Director on major sponsor cultivation, while independently managing event‑level sponsors.
• Oversee event platforms (e.g., Give Smart), registration coordination, and event reporting.
• Ensure all event deadlines, needs, and deliverables are clearly communicated in writing across teams.
• Schedule and lead post‑event debrief meetings within two weeks of each event and implement improvements.

• Recruit, develop, and support event planning committees and volunteer leaders.
• Partner with committee chairs to plan and execute events, providing structure, timelines, and accountability.
• Identify opportunities to strengthen committees through recruitment, role clarity, and ongoing engagement.
• Ensure committees are aligned with organizational goals, timelines, and fundraising expectations.
• Provide consistent communication and support to maintain momentum and a positive volunteer leadership experience.

• Build and steward relationships with corporate partners, local businesses, and community organizations to support event sponsor ships and fundraising.
• Identify and secure third‑party fundraising opportunities and community‑hosted events.
• Represent Friends of Kids with Cancer at outreach events, networking opportunities, and presentations.
• Develop partnerships that increase both revenue and mission visibility.

• Communicate event‑specific volunteer needs, timelines, and expectations to the Volunteer Coordinator.
• Collaborate to ensure events are appropriately staffed with trained volunteers.
• Provide timely updates and adjustments to support successful volunteer execution.
• Partner on volunteer recognition efforts connected to events, as appropriate.

• Ensure sponsors and donors are appropriately recognized before, during, and after events.
• Support donor cultivation through event experiences and community engagement.
• Maintain strong relationships with sponsors to encourage repeat and increased support.

• Provide event details, timelines, and content needs to Marketing to support promotional efforts.
• Collaborate on event materials, sponsorship collateral, and messaging while deferring final approval to Marketing.
• Coordinate with Programs to integrate mission moments, patient stories, and family participation into events.
• Partner with Finance and Administration on registration tracking, financial reconciliation, and…