Program Coordinator

Create CA seeks a highly organized, detail-oriented, and collaborative Program Coordinator to provide core support to Create CA’s programs. This position plays a central role in strengthening the administrative infrastructure, data, resources, and communications needed to advance Create CA’s statewide advocacy capacity-building, youth engagement, and public will programs.

The Program Coordinator helps ensure that Create CA’s programs are effectively communicated and promoted, well-documented, well-organized, data-informed, and accessible, and that they advance our mission and strategic plan. This position supports the Program Team by managing program data and evaluation systems; coordinating the development and maintenance of program resources; providing administrative and facilitation support for webinars, meetings, and events; and assisting with program and advocacy communications.

This role is ideal for someone who enjoys building systems, tracking details, supporting collaborative projects, translating information into usable tools, and helping programs run smoothly behind the scenes, and who cares deeply about the arts, is interested in public policy, and is committed to increasing civic engagement in communities.

• Support planning and execution of program webinars, workshops, trainings, meetings, and partner convenings, including scheduling, registration, promotion, attendance tracking, accessibility needs, and follow-up communications.
• Prepare agendas, slide decks, participant lists, facilitation materials, speaker agreements, and invoices in collaboration with the Program Team.
• Attend meetings and webinars to take notes and track decisions and action items; maintain trackers and post-meeting summaries.
• Coordinate development and updates to program resources (templates, guides, handouts, etc) based on participant feedback, evaluation results, and policy priorities.
• Organize program calendars, records, recordings, and materials, including resource files, in shared folders.

• Support data collection and evaluation across all programs and related activities.
• Help develop and manage surveys, post-event evaluations, and follow-up tools; compile and summarize results from surveys, focus groups, and participant feedback.
• Maintain program data systems, dashboards, and records, including participation, attendance, demographics, engagement, and outcomes.
• Prepare charts, summaries, and reports to support program planning, Board updates, funder reports, and annual impact reporting.

• Draft program and advocacy communications for review, including program updates, newsletter blurbs, event descriptions, outreach emails, registration copy, and advocacy action summaries.
• Collect and organize program participant testimonials, local advocacy wins, photos, and data to support Public Will campaigns, funder reports, and impact storytelling.
• Support the Program Team in preparing clear, plain-language advocacy materials, talking points, and partner-facing communications.
• Coordinate with the Communications team on design, branding, formatting, and distribution of resources and program materials.
• Support event and meeting documentation by capturing photos and video and posting event-related content to Create CA’s social media channels.

• Provide direct support to the Program Team on priority projects, timelines, and internal coordination.
• Help identify process improvements across program administration, data systems, resource development, and communications workflows.
• Represent Create CA professionally with partners, youth, advocates, educators, consultants, vendors, and the public.
• Participate in staff meetings, retreats, trainings, and organizational planning as needed, including occasional in-person events or convenings in California.

• 2–4 years of experience in program coordination, nonprofit administration, education, advocacy, arts education, community engagement, youth programming, evaluation, or…