Bilingual Transaction Coordinator

Bilingual Transaction Coordinator – California Real Estate & Compliance | Remote

• Position Type:
  Full-Time, Remote
• Working Hours:
  
  U.S. Business Hours
• Industry: Residential Real Estate

At Pavago, one of our clients is hiring a detail-oriented Bilingual Transaction Coordinator to manage the administrative, documentation, and compliance side of California residential real estate transactions
.

You’ll support agents from the time a purchase agreement is executed through the close of escrow
, ensuring transaction files remain organized, critical deadlines are tracked, required documents and disclosures are completed, and all parties stay informed throughout the process.

This is an operations-focused role requiring strong organization, attention to detail, proactive follow-up, and the ability to manage multiple transactions at different stages simultaneously.

• Open and manage transaction files from executed purchase agreement through close of escrow
• Maintain accurate records within the transaction management platform
• Review contracts, addenda, disclosures, and supporting documents for completeness
• Maintain organized transaction files according to brokerage recordkeeping and compliance requirements
• Prepare and organize documents for review, approval, and signature
• Keep transaction records accurate and current throughout the transaction lifecycle
• Identify missing or incomplete information before it creates delays or compliance issues

• Track critical transaction deadlines, including:
  • Contingency periods
  • Inspection windows
  • Loan contingencies
  • Appraisal contingencies
  • Close-of-escrow dates
• Proactively monitor deadlines and alert agents when action is required
• Collect and confirm required California disclosure forms and transaction documents
• Help ensure files meet California and brokerage compliance requirements
• Identify missing signatures, documents, or required information
• Follow up on outstanding compliance items
• Maintain accurate documentation throughout the transaction

• Work with California residential real estate contracts and disclosures
• Support documentation involving forms such as:
  • Transfer Disclosure Statement (TDS)
  • Natural Hazard Disclosure (NHD)
  • Seller Property Questionnaire (SPQ)
  • Agent Visual Inspection Disclosure (AVID)
• Ensure required documents are collected and properly organized
• Monitor files for outstanding documentation
• Help maintain complete transaction records from contract through closing

• Act as a point of contact between:
  • Real estate agents
  • Clients
  • Escrow/title officers
  • Lenders
  • Other transaction partners
• Keep relevant parties informed about transaction progress and outstanding requirements
• Follow up on pending documents, signatures, approvals, and other transaction items
• Coordinate information between internal and external stakeholders
• Help keep transactions progressing smoothly from contract through closing
• Maintain clear and professional communication throughout the transaction lifecycle

• Prepare and route transaction documents for electronic signature
• Use Docu Sign, Docu Sign Rooms, Dotloop, or similar platforms
• Track outstanding signatures and follow up as needed
• Confirm completed documents are properly stored within transaction files
• Coordinate additional transaction items such as:
  • Home warranty orders
  • Repair documentation
  • Vendor scheduling
• Support agents with administrative tasks related to active transactions
• Manage multiple files simultaneously while maintaining accuracy and attention to detail

• 1–3+ years of experience as a Transaction Coordinator, Escrow Assistant, or in a similar real estate transaction support role
• Working knowledge of Calif…