Transaction Coordinator – California

Published February 2, 2026
· Updated August 29, 2026

A Transaction Coordinator is responsible for managing real estate transactions from contract to close, ensuring all parties remain informed and deadlines are met with precision. Their duties include coordinating with agents, clients, escrow officers, lenders, and other stakeholders, maintaining accurate documentation, and proactively communicating throughout the transaction process. We believe that you will achieve success by keeping deals organized, delivering exceptional service, and helping agents focus on what they do best - building relationships and closing more business.

• Manage real estate transactions and critical deadlines from contract to close
• Serve as the primary point of contact for agents, lenders, and title companies
• Deliver exceptional service and proactive communication to all transaction parties
• Monitor and track critical deadlines, contingencies, and required documentation
• Ensure compliance with all real estate regulations and company standards
• Input and maintain accurate transaction data in company systems
• Coordinate inspections, appraisals, and other transaction-related services
• Prepare and review transaction documents for accuracy and completeness
• Resolve issues and address concerns in a timely and professional manner
• Maintain organized transaction files and documentation
• Collaborate with team members to ensure seamless transaction flow

• 3-5 years of California Transaction Coordinator experience (required)
• Strong knowledge of real estate platforms such as Sky Slope, Dotloop, and similar transaction management systems
• Excellent organization, communication, and follow-through
• Proven ability to manage multiple transactions simultaneously
• Professional demeanor with commitment to providing exceptional client service
• Problem-solving mindset with ability to remain calm under pressure

We are the team that solves the Admin equation of Residential Real Estate. The Empower team realized that the majority of Realtors enjoy working with clients to help them buy and sell properties while they are not fond of doing paperwork. With this in mind, we created Empower Transaction Management. We save Realtors time during the contract to close and listing processes so they can focus on building relationships and increasing sales.

With our state-of-the-art processes, we are able to give Realtors a team to help them win listings and wow clients. Our team has helped increase Realtor production from 3 to 10 times within a 12-month period of time. Having a powerful team like Empower behind them also helps increase repeat and referral business by 300 percent within the first year.