Manager, New Business Proposals

Responsibilities

• Establish the Firm’s New Business Proposals function by designing and implementing foundational processes, tools, templates, governance, and operating procedures that support efficient, high‑quality proposal execution.
• Build and organize reusable proposal content, matter descriptions, credentials language, and response libraries; identify opportunities to streamline workflows, reduce duplication, and improve consistency across submissions.
• Develop practical guidance and repeatable approaches for working with attorneys and professional staff, helping to define roles, expectations, and best practices in the proposal development process.
• Lead the preparation and production of RFPs, RFIs and surveys, ensuring submissions are clear, accurate and aligned with Firm standards.
• Draft, edit and refine proposal content using internal resources, databases and materials from across the Firm to craft compelling responses.
• Work closely with key CDE colleagues, attorneys, knowledge managers, and Finance to gather insights and tailor proposal materials to client needs.
• Lead proposal timelines, track deliverables and help keep attorneys, practice group teams and cross‑functional teams organized to meet deadlines.
• Lead the creation and formatting of proposal drafts using Microsoft Word, PowerPoint, Excel and client submission portals.
• Maintain proposal tracking and reporting using Microsoft Excel, SharePoint and Salesforce (CRM).
• Collaborate with Finance to gather billing rates, fee proposals, and address client fee inquiries.
• Lead the creation of and maintain proposal tracking systems and databases that support business development initiatives across the Firm.
• Leverage technology that increases efficiency and enriches responses. Work with relevant AI tools to improve and enhance deliverables.

• At least 8 years of experience in project management, business writing, RFP submissions or a related area.
• Strong interpersonal skills with the ability to build rapport across all levels of the organization and deliver responsive, high‑quality support.
• Flexibility and willingness to work outside core hours, including occasional evenings, weekends and holidays.
• Demonstrated ability to operate independently, exercise sound judgment, discretion and advise senior stakeholders.
• Demonstrated ability to handle confidential information with care and professionalism and exercise excellent judgment.
• Excellent written and verbal communication skills, with the ability to translate complex information into clear, compelling messaging.
• Proven ability to manage multiple priorities in a fast‑paced, high‑expectation environment.
• Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) and comfort learning new systems.