Warehouse Coordinator - Nights

Overview

Reporting to the Department Manager, the Warehouse Coordinator is responsible for overseeing the accurate and timely loading/unloading of products or materials to/from carrier trailers, coordinating yard movements, managing external transfers, maintaining an efficient shipping/receiving schedule and entering information on incoming & outgoing goods and services into the manufacturing computer system. Depending on site needs, the Warehouse Coordinator may handle any combination of receiving, shipping, scheduling & dispatching or focus exclusively on one of these functions.

• Adhere to all health and safety policies/procedures, Good Manufacturing Practices (GMPs) and wear the required personal protective equipment (PPE) while in the warehouse or production areas.
• Maintain food quality and food safety standards as per corporate, customer, and/or governing bodies (e.g., SQF).
• Check in carrier drivers, assign dock doors, dispatch and coordinate yard trailer moves.
• Maintain accurate records of all loaded/drop trailers in the yard by conducting yard checks and issuing daily status updates to required departments, processing appropriate paperwork (e.g., Trailer sheets) and ensuring loads scheduled are released for loading.
• Perform shipping/receiving administrative duties, including filing, preparing reports, and clerical tasks.
• Coordinate raw materials deliveries for production as needed by site; verify against packing lists and COAs.
• Coordinate with Customer Service to ensure sufficient product is available for required ship dates.
• Perform daily verification of raw materials, concentrates, ingredients, packaging materials and pallets to ensure successful completion of the upcoming production schedule.
• Coordinate dunnage and recycling inbound as well as DOMR or raw materials; ensure efficient loading of dunnage trailers.
• PGI all finished goods shipments when they ship and send necessary paperwork (e.g., Bill of Lading or STOs) to co‑pack plants.
• Prepare Bill of Lading or customs information and complete post goods issue transaction into SAP.
• Use the dock schedule, verify with carriers that appointments are available (if applicable) and reschedule if no‑show.
• Perform daily cycle counts and recounts on raw materials as directed, or work with Inventory Control personnel as needed.
• Review documentation for completeness of deliveries and document and follow up on any short or inaccurate deliveries; inform management of all discrepancies in inventories for raw materials.
• Ship lab samples or other packages as required (nationally/internationally) via courier service.
• Perform daily checks on seals, locks, and potential damage on both loaded and unloaded trailers, gathering information from forklift and carrier drivers.
• Release carrier drivers after loading or unloading is complete and report any driver issues as needed.
• Monitor shipments, coordinate deliveries, issue shipping instructions, trace and expedite shipments.
• Verify order has been completed by forklift operator before producing all required paperwork upon load completion.
• Coordinate product transport between internal warehouses or to offsite/3rd party warehouses.
• Verify pallet counts and types (e.g., Peco, Chep, GMA) and adjust counts in SAP if needed.
• Reconcile invoices to purchase orders in SAP Open Text.
• Keep receiving docks and raw material storage areas clean and free of debris; maintain a clean and orderly work area.
• Track and communicate door service status; work with Manager/Maintenance to schedule repairs.
• Assist with dispatching and billing duties, as needed.
• Always represent the company in a positive, professional and harmonious manner.

• Proficiency with Warehouse Management System and Microsoft Office:
  Excel, Word, Outlook.
• Confident computer skills navigating internet and customer portals.
• Knowledge of HAZMAT material shipping requirements.
• Knowledge of D.O.T. specifications for loads, loading patterns and overweight loads.
• Valid forklift certification from a Refresco approved trainer.
• Ability to multi‑task.

• Communication
  
  Skills:
  
  Clear and effective communication with team members, management and other departments.
• Numer…