School Bookkeeper

Job Detail - School Bookkeeper Posted on : 08/10/2026

Job Location
:
Mitchell County Middle School

Category
:
Classified

Job Description
:

• Education Level: High School Diploma or GED
• Certification/License
  
  Required:
  
  N/A
• Experience:
  
  Five or more years of related experience
• Proficiency
  
  Skills:
  
  Written and oral communication skills, ability to make decisions on behalf of the students, staff and community as necessary and deal with multiple tasks, computer competence, typing and proof-reading skills
• Personal
  
  Skills:
  
  Pleasant personality, cooperative attitude and experience in working effectively with administrators and other staff personnel

REPORTS TO: Principal

• Demonstrate prompt and regular attendance.
• Becomes familiar with Board policies and procedures relating to business processes and internal controls, informs staff of these procedures, and helps direct the staff to proper forms, etc.
• Maintains a working knowledge of the State Chart of Accounts.
• Maintains and manages files, records, office supplies, materials, and equipment in an appropriate, accessible, and current manner, including records necessary for reporting and accountability.
• Maintains an automated Activity Accounting System and provides information regarding accounts as requested.
• Maintains bank accounts, including monthly reconciliation with appropriate approvals.
• Submits monthly reports to the central office in a timely manner.
• Prepares and processes purchase orders and work orders as needed.
• Communicates with vendors acquiring quotes as required by approved procedures.
• Maintains the skills to keep payroll records as required by the central office.
• Prepare payroll requisitions as needed for special programs.
• Serves as liaison to the central office in the handling of insurance matters, workers compensation claims, etc.
• Prepare receipts and process deposits in a timely manner. Record all monies collected appropriately.
• Process all county invoices for the school.
• Process and pay all school invoices.
• Performs weekly reviews of county and school account balances.
• Ensures primary workstation and responsibilities are covered at all times during the working day.
• Receives and returns telephone calls on behalf of the supervisor as requested using high standards of telephone techniques.
• Greets visitors in a courteous and professional manner; provides information and handles routine business associated with a busy, productive, and smoothly run office.
• Acts in a professional manner and maintains a professional attitude towards the public and colleagues; adheres to cultural diversity guidelines and exhibits the fundamentals of good public/customer service.
• Complies with school, system, state and federal regulations and policies, including the PSC Code of Ethics, as related to job requirements.
• Maintains confidentiality of sensitive information and material; adheres to chain of command.
• Maintains a professional appearance as appropriate for job responsibilities.
• Maintains and improves knowledge and skills to promote proficiency in the operations of an organized, modern, updated, and efficient office.
• Participates in workshops and staff development activities and applies what is learned to the job; accepts new challenges in a professional manner.
• Shows initiative and assumes responsibility for all aspects of job responsibilities; performs routine duties and tases with little or no direct supervision.
• Exhibits time on task and a flexible, cooperative, progressive, and hard-working attitude and style. Limits personal business and phone calls during work hours.
• Enhances the climate of the building and morale of colleagues.
• Demonstrates loyalty to the school system and administration.
• Acts as a backup for the receptionist.
• Perform other duties as assigned.

TERMS OF EMPLOYMENT: 230-day position. Salary based on Board approved salary.

EVALUATION: Performance of this job will be evaluated annually by the Principal or designee.

Qualification Required
:
See Job Description