HR & Safety Coordinator

Summary

The HR & Safety Coordinator is responsible for supporting the administration of human resources programs, employee relations, workplace safety initiatives and regulatory compliance for all employees. This position serves as a key point of contact for employees and management regarding attendance, personnel documentation, onboarding, training, safety reporting and other employment-related matters.

The duties listed below are considered essential functions of the HR & Safety Coordinator position; however, they are not intended to be an all-inclusive list. Mack Hils, Inc. reserves the right to modify, add, or remove job duties and responsibilities as business needs evolve.

• Human Resource Functions:
  • Manage employee call-ins, attendance-related communications, and other employment-related telephone inquiries.
  • Process employee call-off notifications and communicate attendance information to Cell Leaders, Supervisors, and Operations Management as needed.
  • Monitor daily employee attendance, tardiness, absences, and attendance trends in accordance with company policies.
  • Administer the Company’s Attendance Policy and maintain accurate records for employee leave and time-off requests, including vacation, sick leave, medical leave, personal leave, and other approved absences.
  • Assist with the administration of applicable leave programs and coordinate supporting documentation in accordance with company policy and applicable employment laws.
  • Administer employee onboarding and offboarding processes, including preparing offer letters, scheduling pre-employment drug screenings, completing new-hire documentation, and processing employee separations.
  • Support recruitment and talent acquisition activities, including posting job openings, reviewing applications, coordinating interviews, communicating with candidates and assisting with the hiring process.
  • Coordinate and assist with new-hire orientation, internal training programs, recurring compliance training, employee development, and skills-based training initiatives.
  • Maintain accurate and confidential employee personnel files, training records, performance evaluations, and other employment documentation within the Company’s Quality Management System.
  • Support the administration of the employee performance evaluation program, including tracking due dates, maintaining completed evaluations, and assisting management with required documentation.
  • Provide administrative support and guidance to Managers and Cell Leaders regarding employee relations matters, workplace concerns, policy interpretation, performance issues, and personnel documentation.
  • Receive and address employee questions and concerns while maintaining confidentiality, professionalism, and appropriate escalation to management.
  • Assist management with progressive discipline, corrective action documentation, performance improvement plans, workplace investigations, and voluntary or involuntary terminations.
  • Review and calculate daily employee work hours and maintain accurate payroll-tracking spreadsheets to support payroll processing.
  • Compile and provide employee-related reports, documentation and workforce information requested by Operations Managers, Cell Leaders, and other members of management.
  • Collect, analyze, and report human resources metrics and workforce data, including employee hours, wages, turnover, tenure, attendance, and other relevant employment statistics.
  • Process and maintain required documentation for child support orders, medical support orders, wage garnishments, and other legally mandated payroll deductions.
  • Administer and maintain the Company’s Shared Work Program with the State of Missouri, including employee reporting, documentation and required regulatory submissions.
  • Maintain confidentiality of employee information and ensure compliance with applicable employment laws, company policies, and records-retention requirements.
  • Serve as a backup receptionist by answering incoming calls, directing visitors and providing general administrative support as needed.
• Safety Functions
  • Support the administration and ongoing development of the Company’s workplace safety programs, policies and…