Accounting Assistant Job Mobile area,Alabama USA,Accounting

SUMMARY

The Accounting Assistant is responsible to the Accounting Manager for assistance with daily operational accounting of the Family Counseling Center program. This position is non-exempt. The incumbent of this position must have a commitment to performance and quality improvement and will agree to uphold and carry out the agency's PQI policies and procedures.

RESPONSIBILITIES

Accounting

Responsible for all Accounts Payable (weekly)
Reconcile bank accounts monthly
Assist in performing month end closing procedures
Serve as back up for Finance Director in designated duties

Grant Reporting

Prepare grant/contract reimbursement requests and associated invoices and submit the same to funding sources in a timely manner
Work with Division Managers on specified grant reporting tasks

Human resources

Maintain all benefits
Respond to employee reference checks

Compliance

Prepare documentation for annual agency audit

Other duties as assigned.

EXPERIENCE AND EDUCATION

The incumbent of this position will have prior training and experience in the accounting field. The successful candidate will have a minimum of two years’ experience in accounting or an accounting degree. In addition, the candidate will have effective verbal and written communication skills. Regular attendance and punctuality are an essential function. All records maintained by this person will meet the standard for agency accreditation.

Cultural sensitivity is an integral part of this position.

SKILLS, KNOWLEDGE and ABILITIES

Ability to tend to detail

Multi-task oriented

Ability to complete projects in a timely manner with minimal supervision

Self-motivated

Able to prioritize tasks and manage them efficiently

Ability to use general office equipment including computer keyboard by touch, voice mail system, copy machine and printers

Must be able to work assigned shift

Proficient with the use of a computer and Microsoft Office programs

Must be able to maintain an effective relationship with, and among employees and clients

Must be able to proficiently read, write and communicate clearly in English

Must be able to use hands, fingers and wrists repetitively, using a keyboard and adding machine

PHYSICAL REQUIREMENTS

Must be able to see clearly with or without corrective lenses and hear and speak clearly with or without aid
Must be able to use hands – specifically using a computer keyboard and other office equipment
Must be able to lift 20 lbs. occasionally and with assistance, if necessary
Must be able to sit stand, walk, squat bend and reach overhead regularly

WORK CONDITIONS

Works in an indoor office environment with adequate lighting and ventilation.

Retirement

Agency will match employee contributions up to 5% of employee’s pay.

Eligible to receive matching contributions after one year of employment
Vested after 3 years

Paid Time Off

All full time (37.5 hours) employees will accrue paid leave on the following schedule:

1-2 years: 150 hours or 20 days
3-5 years: 165 hours or 22 days
6-10 years: 187.5 hours or 25 days
11-14 years: 202.5 hours or 27 days
15 years and beyond: 225 hours or 30 days

Holidays

New Year's Day
Martin Luther King's Birthday
Mardi Gras Day
Memorial Day
Juneteenth
Independence Day
Labor Day
Thanksgiving Day
Christmas Eve Day
Christmas Day
New Year's Eve Day

Other

The office is closed from Christmas Eve to New Year’s Day, at the Executive Director’s discretion.
The office is closed the first week in July, at the Executive Director’s discretion.

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