Payroll Specialist

Position Summary

The Payroll Specialist is responsible for accurately processing weekly payroll for a high-volume
, multi-state, multi-client staffing agency while also managing full-cycle accounts payable operations
. This role ensures that all temporary employees, contractors, and vendors are paid accurately and on time while maintaining compliance with federal, state, and local regulations.

This position plays a critical role in both payroll accuracy and financial operations, requiring a detail-oriented, deadline-driven professional who thrives in a fast-paced environment. The ideal candidate will have strong experience in high-volume payroll processing and accounts payable
, and be comfortable working within modern payroll and staffing systems.

• Process weekly, biweekly, or client-specific payroll cycles for temporary employees and contractors
• Review, validate, and enter timesheets submitted via timekeeping systems, online portals, or client timecards
• Reconcile discrepancies in hours worked, pay rates, job assignments, and billing rates
• Calculate overtime, shift differentials, holiday pay, per diem, bonuses, and other special pay types
• Maintain accurate payroll data within systems such as Bullhorn, ADP, or Temp Works
• Ensure timely and accurate payroll execution across multiple clients and states

• Manage full-cycle accounts payable
  , including invoice intake, coding, approvals, and payment processing
• Process a high volume of vendor invoices with strong attention to detail and accuracy
• Reconcile vendor statements and proactively resolve discrepancies
• Ensure proper allocation of expenses to appropriate cost centers, jobs, and client accounts
• Coordinate with internal teams to validate invoices against contracts, time records, and project scopes
• Maintain organized, audit-ready AP records and documentation
• Monitor AP aging reports and ensure timely payments to vendors
• Support vendor relationship management through responsive communication and issue resolution
• Assist with tracking cash flow related to payables and identifying opportunities for process improvement

• Ensure payroll complies with federal, state, and local wage laws, including FLSA and state-specific regulations
• Maintain accurate and organized payroll and AP records and employee files
• Verify employment eligibility and onboarding documents (I-9, W-4, direct deposit forms, etc.)
• Process wage garnishments, child support orders, tax levies, and other involuntary deductions
• Assist with certified payroll reporting and compliance with prevailing wage requirements (if applicable)
• Ensure adherence to internal financial controls and audit standards

• Respond to payroll-related inquiries from temporary employees, contractors, vendors, and clients
• Work closely with recruiters, account managers, HR, and accounting teams to resolve payroll and AP issues promptly
• Provide clients with timekeeping guidance and support for their assigned temporary workforce
• Communicate professionally and effectively to maintain strong internal and external relationships
• Assist with invoice preparation by ensuring hours and billing rates align with client contracts
• Reconcile payroll and accounts payable data with accounting systems
• Support month-end and year-end processes, including W-2s, 1099s, and financial reporting
• Assist in audits related to payroll and accounts payable
• Identify opportunities to improve payroll and AP workflows, automation, and efficiency

• Utilize payroll and staffing systems such as Bullhorn, ADP, or Temp Works for payroll processing, documentation, and recordkeeping
• Support ongoing system enhancements and process improvements
• Help streamline workflows and improve system utilization across payroll and AP functions

• 5+ years of high volume payroll experience; staffing/payroll processing experience desired
• Proven experience in accounts payable (full-cycle, high-volume preferred)
• Knowledge of multi-state payroll regulations and wage laws
• Strong accuracy in high-volume data entry, reconciliation, and…