Account Payable Clerk

Fit Recruiting is seeking an Accounts Payable Clerk to join a local medical group. This position is responsible for processing invoices, maintaining vendor accounts, preparing payments, and ensuring the timely and accurate disbursement of funds in accordance with hospital policies and procedures. The ideal candidate is detail-oriented, organized, and committed to maintaining the accuracy and integrity of financial records.

This is a full-time position with pay up to $18 per hour.

• Receive, review, and process vendor invoices for payment.
• Verify invoice accuracy, appropriate approvals, account coding, and supporting documentation.
• Match purchase orders, receiving documents, and invoices prior to payment processing.
• Prepare and process weekly check runs, electronic funds transfers (EFTs), and ACH payments.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain accurate accounts payable records and electronic filing systems.
• Respond to vendor inquiries regarding payment status and account balances.
• Assist department managers with invoice research and expense coding.
• Monitor outstanding invoices and ensure payments are made according to agreed-upon terms.
• Assist with month-end and year-end closing activities, including accruals and account reconciliations.
• Support annual audits by providing requested documentation and financial reports.
• Ensure compliance with hospital policies, HIPAA regulations, and Generally Accepted Accounting Principles (GAAP).
• Maintain the confidentiality of financial and organizational information.
• Perform other duties as assigned.

Qualifications

• High school diploma or GED required.
• Associate degree in Accounting, Business Administration, or a related field preferred.
• Minimum of two years of accounts payable, bookkeeping, or accounting experience required.
• Healthcare or hospital accounting experience preferred.
• Experience with ERP systems or healthcare financial software preferred.
• Proficiency with Microsoft Office, particularly Excel, is a plus.
• Strong attention to detail, organizational skills, and the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and customer service skills.